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ExCraft Group is hiring an Administrative officer at Burundi Branch

Primary Objective of The Position:

  • • The Office Administrator Oversees and achieves the organizational goals while maintaining an efficient, productive, and positive office culture and employee experience.
  • • Ensuring general management of office by overseeing operational efficiency, effective communications, and other strategic and tactical planning.
  • • Managing company facilities, including space planning/design, vendor contracts and relations, and office functions and services.


Job Descriptions:

  • • Coordinating office and operations activities to maintain work fluency and compliance with company policies.
  • • Submitting timely reports and preparing presentations/proposals as assigned.
  • • Scheduling and track meetings and appointments, book flights, and handle travel logistics.
  • • Greeting office visitors, answer and direct phone calls, field inquiries from sales representatives, and maintain office efficiency by arranging repairs.
  • • Monitoring the entire work process, and providing an evaluation of the process that has been carried out.
  • • Maintaining general office files including; job files, vendor files, and other files related to the company’s operations.
  • • Performing a variety of administrative duties, such as generating and distributing memos, letters, spreadsheets, forms, and faxes, and sorting and distributing incoming mail
  • • Managing the filing system between the headquarter and the other branches.
  • • Supporting all internal and external HR-related inquiries or requests.
  • • Assisting in all recruitment processes and procedures.
  • • Assisting in all marketing and customer service activities.
  • • Performing other relevant duties when needed.
  • • Preparing and send invoices, maintain client databases, track accounts, and assist with copying and distributing production orders and other internal documents.


Laws, Regulations, and Policies

  • • Follows all applicable laws relating to general law, Burundi labor law, and company policies.
  • • Compiling fully with the set of all HR & Admin reporting deadlines and guidelines, as outlined by the HR Manager.

Skills and Competencies:

  • • Fluency in French & English is a must.
  • • Graduate from an accredited college with a minimum of 2 years of practical experience is a must.
  • • Excellent knowledge of MS Office.
  • •  Superb written and verbal communication skills.
  • • Very good knowledge of Burundi labor law, and HR best practices.
  • •  Ability to maintain confidentiality of company information.


How to Apply:

  • - Interested and qualified applicants should send their both combined cover letter and well-detailed CV (all as a single PDF document) via email: Careers@excraft.bi ; with the subject “LI-HR-OAD”.
  • - The application should contain a Resume with an e-mail address, expected net salary, and notice period, with a cover letter (maximum 2 pages) summarizing why you consider yourself particularly well suited for the position.