TORs- Programme Coordinator- Based in Bujumbura
Terms of Reference - Program Coordinator, Burundi
The closing date for applications is June 19 th 2024
Contract duration: 1 year, with possible extension
Starting date: September 1st 2024.
For Nationals.
Lutheran World Federation (LWF) World Service
LWF World Service is the humanitarian and development arm of the Lutheran World Federation. We are a widely recognized, international, faith-based organization working in over 20 countries. We seek to bring people of all backgrounds together in the common quest for justice, peace, and reconciliation in an increasingly complex and fragmented world.
A commitment to the human rights of every individual, regardless of their status, guides our work, actions, and operations. We are particularly known for our timely and professional humanitarian work and for our field presence in hard-to-reach areas. Our work is people-centered and community-based. Above all, we work with the most vulnerable, and in order to claim and uphold their rights, we engage proactively with local government and community structures.
Lutheran World Federation (LWF) Burundi is a widely recognized, faith-based, international non-governmental organization present in over 20 countries worldwide with headquarters in Geneva, Switzerland. LWF Burundi was established in 2006 and focuses on economic recovery/livelihoods, protection and social cohesion with interventions mainly in Cankuzo, Ruyigi.
Purpose of the position
The Program Coordinator (PC) is based in Bujumbura, with frequent travel to the province of Cankuzo, Ruyigi and Muyinga. In her/his capacity as a member of the LWF Burundi Management Team, the PC may be requested to deputize the National Country Director.
The main goals of this position are two-fold, namely (i) to ensure efficient planning and rollup of programmatic work to the highest technical standards and (ii) to design high quality projects and mobilize the necessary funding to implement them.
Required Qualifications
- • University degree in international relations, management, development, social sciences, international law or other relevant fields.
Knowledge, skills and experience
- • At least 5 years working in the humanitarian or development sector;
- • Knowledge and experience of cooperation with institutional donors, United Nations and governmental agencies and/or international development cooperation in the field of humanitarian assistance, advocacy, human rights and sustainable development is required;
- • At least 3 years of increasing management experience in a similar position.
- • Ability to work as part of a team under minimal supervision while ensuring efficient communications with all team members.
- • Robust project design and fundraising skills.
- • Proven track-record in mobilizing resources for humanitarian and development projects.
- • Good communication skills, tact and diplomacy.
- • Experience in the Great Lakes region would be an asset.
- • Applicants are required to uphold the core values of our organization.
Main duties
1. Networking, project design and fundraising (65%)
- • Develops working relationships, consortia and increasing integration with local organizations and other international INGOs;
- • Liaises with government, NGOs, implementing partners, related agencies, member churches and other agencies regarding program activities to ensure effective planning and coordination;
- • Keeps abreast of relevant resource mobilization opportunities and maintains up to date donor maps and files.
- • Coordinates needs assessment and studies as required for purposes of resource mobilization. When necessary, runs project design workshops and external stakeholder consultations to support project design process and develops proposals for new and existing donors, in coordination with partner organizations, the relevant LWF staff, in compliance with the highest standards;
- • Ensures that proposals are developed to donor standards;
- • Coordinates closely with Program, Logistics, Finance, Administration, Communications and Human Resources to ensure funding proposals are in alignment with policies and practices;
- • Participates in the relevant fora (e.g. cluster meetings and networks with relevant active partners).
Applicants are required to uphold the core values of our organization.
2. Project management and strategic planning (35%)
- • Assists the Country Director in the overall coordination, management and support of all LWF World Service projects in Cankuzo , Ruyigi and Muyinga Provinces;
- • Supervises, coordinate and mentor the program staff (Project Managers, PMER Officer, Advocacy and Partnership Officer), ensuring that they carry out their functions in a timely, coordinated and participatory manner;
- • Supports the implementation of the country strategy up to LWF and donor standards and with full accountability towards affected populations;
- • Designs and establishes any new project interventions, both emergency and development activities,
- • Finalizes project proposals, reports and other documentation relating to program matters;
- • Fulfils the highest programmatic, administrative, quality and accountability standards through adopting and implementing the World Service policies and guidelines as well as adhering to the Codes of Conduct and other quality assurance guidelines to which World Service is a signatory (eg. SPHERE, CHS etc);
- • Maintains a coordinated and effective working relationship with identified partners.
- • Supervises quality monitoring and evaluation of data, working with the PMER Officer to ensure project and impact data collected feed into new proposals and learning workshops.
Language Skills
French – fluency in written and oral required;
English- advanced working level is required;
Kirundi-advanced knowledge is required
LWF Core Skills
Analytical thinking – Resource level*
Achieving results – Resource level
Initiative – Advanced level
Accountability – Advanced level
Working effectively with others – Resource level
Leadership – Advanced level
LWF Functional Skills
Project Management – Resource level
Stakeholders Management – Resource level
Networking – Advanced level
Grant Management – Advanced level
Stress Management – Advanced level
People Management – Advanced level
*LWF 3 skills levels are: basis – advanced – resource
How to apply:
Kindly select: https://lutheranworld.org/get-involved/open-positions and apply online if interested
The application must include:
A motivation letter;
- • Updated CV
- • Copies of Diplomas;
- • Training certificates
- • At least 3 references with contacts
Please note:
- • Only applications sent by the due date and with the indicated mention will be considered;
- • Applications submitted cannot be retrieved
- • Only short-listed candidates will be contacted.
