Position Title: Administrative Assistant

Duty station: Bujumbura, Burundi

Type of the contract: fixed term

Contract duration: one year (1)

Report to: Station Administrator

The International Institute of Tropical Agriculture (IITA) is a not-for-profit institution that generates agricultural innovations to meet Africa’s most pressing challenges of hunger, malnutrition, poverty, and natural resource degradation. Working with various partners across sub-Saharan Africa, we improve livelihoods, enhance food and nutrition security, increase employment, and preserve natural resource integrity.

IITA is a member of CGIAR, a global agriculture research partnership for a food secure future. Please visit  http://www.iita.org for more information on IITA

The International institute of tropical agriculture (IITA) is looking for a suitable candidate to fill the position of an Administrative Assistant.

• The incumbent will provide administrative support to ensure efficient operation of office.
• Perform a broad variety of administrative tasks for IITA office and in all aspects including managing meetings, commitments, appointments/schedules, travels, and other routine activities.
• Manage logistics of meetings, trainings, workshops etc.
• Handle incoming calls and correspondences, raising draft statements and draft memos.
• Prepare minutes for all projects and staff related meetings
• Work closely and effectively with the Station Administrator and be proactive in bringing up matters that should receive her attention.
• Develop and update relevant databases for the effective running of the station and facilitate easy retrieval of information.
• Process claims reimbursements, purchase requisitions and manage procurement of materials and equipment required for the effective running of the office.
• Perform all other related duties as may be assigned from time to time by the supervisor.

Qualifications

• B.Sc / Bachelor  in Business Administration, Office Management, Social Sciences , Secretarial Studies or related discipline with minimum of three (3) years’ experience performing related roles in an international organization.

Competencies:

The ideal candidate must:

• Be proficient with Microsoft Office (Outlook, Excel Word and PowerPoint) with a good working knowledge of computer-based control systems, shared network drives, and excel packages
• Have excellent interpersonal skills and the ability to work in a team-oriented multicultural environment.
• Have ability to multitask, work with minimum supervision and effectively within strict deadlines.
• Have ability to deliver accurate and timely reports.
• Have good manners in showing flexibility, respect, friendliness and cooperation.
• Have good excellent communication skills.
• Have working experience with scientists in an international organization be an added advantage.

How to apply

Interested applicants should send their application attaching detailed cover letter, curriculum vitae and any other necessary document saved in one pdf file to iita-burundi@cgiar.org.

The application must include the names and e-mail addresses of three professional referees.

Closing date: February 24^th, 2023 at 1: 00 pm

IITA is an equal opportunity employer and particularly welcomes applications from female candidates.