Office: UNDP-HQ - DENMARK
Deadline: 03-Oct-25 @ 11:00 AM (New York time)
Published on: 04-Sep-25 @ 12:00 AM (New York time)
Reference Number: UNDP-HQ-01843
Contact: Louise Vandebroek - louise.vandebroek@undp.org
This specific tender is managed via the new supplier portal system of UNDP Quantum. If you are interested in submitting a bid for this tender, you must subscribe following the instructions in the user guide. If you have not registered a profile with this system, you can do so by following the link for Supplier Registration.
If you already have a supplier profile, please access the negotiation using quicklink or please login to the Supplier Portal, then search for the negotiation using the reference number UNDP-HQ-01843, following the instructions in the user guide.
Introduction
UNDP ITM has the objective of sourcing Solar Systems for the UNDP Burundi CISNU Compound in Bujumbura, and the UNDP Republic of Congo Country Office (CO) in Brazzaville. The Invitation to bid is designed with 2 lots (one Lot for UNDP Burundi in Bujumbura and one Lot for UNDP Republic of Congo in Brazzaville) and will be awarded separately. So, suppliers can quote for one complete lot or two complete lots. UNDP reserves the right to not award one or more lots. The main goal of the solar PV system is to provide affordable green energy solutions for two UNDP smart facilities as well as smart integrated services like security and adaptability. ITM requires high quality for the system as it will also serve as a showcase on a national and international scale.
Please note that the Pre-Bid Site Visits are mandatory for bid eligibility. Confirmation for the participation in the Pre-Bid Site visit is required.
To attend you will need to register participation of your representative by 15.09.2025 via the messaging function on Quantum. Without registration to the Pre-Bid Site Visit confirmed on Quantum, the vendors will not be allowed in the Site Visit.
Confirmation of participation in the Pre-Bid Site Visit: 15.09.2025 05.00 PM CEST
Pre-bid Site Visit:
Lot 1 - Burundi - Bujumbura - 17.09.2025 - 10.00 AM CAT
Lot 2 - Republic of Congo - Brazzaville - 17.09.2025 - 14.00 AM WAT
Bidders’ Conference:
Lot 1 - UNDP Burundi CISNU Compound - 19.09.2025 - 10.00 AM CEST
Lot 2 - UNDP Republic of Congo CO - 19.09.2025 - 11.00 AM CEST
Deadline for request for Clarification: 26.09.2025 05.00 PM CEST
Offer Submission: 03.10.2025 05.00 PM CEST
Kindly provide the following information via the messaging function on Quantum for UNDP to make the necessary arrangements for the site visits.
Name of company and local partner (if applicable):
Name of visitor:
ID:
Contact details (telephone number):
Please also indicate email contact to receive access to data collected through energy monitoring sensors.
For support with the registration to Quantum, please contact:
louise.vandebroek@undp.org, sherline.kinyanjui@undp.org, copying itm.service.delivery@undp.org
Please indicate whether you intend to submit a bid by creating a draft response without submitting directly in the system. This will enable the system to send notifications in case of amendments of the tender requirements. Should you require further clarifications, kindly communicate using the messaging functionality in the system. Offers must be submitted directly in the system following this link: http://supplier.quantum.partneragencies.org using the profile you may have in the portal. In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in UNDP website: https://www.undp.org/procurement/business/resources-for-bidders. Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.
