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Call for Tender: Data Governance Consultant 

Defining the Data Governance policy for the ICGLR Minerals database



1. Consultant Location Requirements

The consultant is expected to be preferably located in Bujumbura, Burundi, to ensure close proximity to the ICGLR Secretariat and facilitate direct engagement with key stakeholders.

If the consultant cannot be based in Bujumbura, other locations may be considered, provided they allow for effective communication and coordination with the ICGLR Secretariat and other project partners. The consultant should ensure that they are able to travel to Bujumbura as required for meetings and site visits.



2. Overview

Seeking to hire a consultant to define, refine, and finalise data management and sharing policy that will govern the ICGLR Minerals database and its data sharing protocols. 


3. Context

About IMPACT

IMPACT transforms how natural resources are managed where security and human rights are at risk. We investigate and develop approaches for natural resources management to improve security, development, and equality. An independent non-profit, IMPACT collaborates with local partners for lasting change.


IMPACT is headquartered in Canada with offices in Burundi, Burkina Faso, Côte d’Ivoire, Democratic Republic of Congo, Uganda, and Côte d’Ivoire, as well as projects in Mali, and Zimbabwe. Learn more at www.impacttransform.org


Project Specific Information

The International Conference on the Great Lakes Region (ICGLR) is an inter-governmental organization of the countries in the African Great Lakes Region composed of 12 member states: Angola, Burundi, Central African Republic, Republic of Congo, Democratic Republic of Congo, Kenya, Uganda, Rwanda, Republic of South Sudan, Sudan, Tanzania and Zambia. The ICGLR initiative was established as a result of the Pact on Security, Stability and Development in the Great Lakes Region (Dec 15th 2006) to combat the persistent problem of the illegal exploitation of natural resources in GLR countries.


The ICGLR’s system for “exploitation, monitoring and verification of natural resources within the Great Lakes Region” is defined in the Regional Certification Mechanism and documented in the RCM Manual. As part of this mechanism, a database is to be implemented and run by the regional level of the ICGLR, consisting of datasets forwarded from Member States, and intending to support regional-level minerals tracking data queries and reports performed by the ICGLR. Also referred to as “the Regional Database”.


To ensure the management and sharing of data by the ICGLR Secretariat and its Regional Database of Minerals Flows is fully aligned by an agreed-upon set of rules, guidelines and regulations, a policy needs to exist that governs this resource. 


To this end the Regional database project needs to develop a comprehensive set of regulations and overarching policy that member states and the ICGLR can adopt to govern all data management and sharing. To this end, a significant amount of work will be going on in parallel to this consultancy to establish the RDBMF for which this policy will need to act as a guide.


4. Objective and Scope of Work

For this first iteration of the RDBMF governance guidelines and policy, the consultant will be required to work in close collaboration with the member state RDBMF focal points to ensure all their requirements and restrictions are appropriately taken into consideration.


In preparation for this consultancy, the ICGLR will obtain input, through a questionnaire and other applicable data collection tools, from member states on the data management and sharing governance for phase 1 as well as the results from any parallel RDBMF consultancy efforts, to ensure alignment of the results. The questions can be found in Appendix 1.



5. Deliverables

Deliverable 1:

• Review all relevant documentation of the RDBMF in detail and identify those elements pertinent to this consultancy. Documents listed in Appendix 2.

Deliverable 2:

• Submit a monthly progress report.

• Address any inquiries raised by the Project Manager.

Deliverable 3:

• Define the detailed data management and sharing governance requirements for the Regional Database.

• Ensure that the proposed scope of the governance policy is validated by the ICGLR TU project team members involved in the technical implementation of the RDBMF, prior to finalizing the contents.

Deliverable 4:

  • • Produce a draft governance policy, including detailed policy and regulatory content based on the scope identified in Deliverable 2.
  • • Ensure that the completeness of this draft is validated by the ICGLR TU project team members working on the technical implementation of the RDBMF.


6. Timeline

 

Activities
Period
Responsible
Approval of ToR for the Data Standards Consultancy
29th August 2024
ICGLR and TC
Due date for Consultancy Proposal
31st September 2024
Consultant
Proposed scope of Governance policy
20th October 2024
Consultant
Work completion and submission of Consultant Report
31st November 2024
Consultant


7. Profile Required

The consultant will require a strong background in information management, data management, data security, and data governance. Fluency in written and spoken English a requirement, with written and spoken French being highly desirable.


8. Proposal Submission and Deadline

Please send proposals to jobs@impacttransform.org  with the name of the role and your name in the subject line.

1. Cover Letter: A brief introduction and summary of your relevant experience.

2. Detailed CV: Highlighting your qualifications and prior engagements of a similar nature (please provide relevant references).

3. Sample of Work: Provide examples of previous work similar to this consultancy.

4. Detailed Financial Offer: Include a comprehensive breakdown of your proposed fees. Specify your daily rate, estimated total cost for the project, and any other anticipated expenses.

5. Work Plan and Timeline: Outline your approach to completing the tasks, including key milestones and deliverables with estimated completion dates.


The deadline for submitting applications isConsultant, 2024. Applications not meeting the above requirements will be automatically eliminated. Please note that only shortlisted candidates will be contacted. No emails, WhatsApp messages, phone calls, or walk-ins, please.


IMPACT has a zero-tolerance policy regarding sexual exploitation, abuse, and harassment.

 

Questions to include:

  • • As an ICGLR member state, do you have a data sharing and governance policy in place?
  • • If so, could you provide a copy of this policy?
  • • Within your own government, is any of the mineral data shared amongst departments?
  • • If so, which departments share which data?
  • • If so, are there specific rules and policies in place to govern this data sharing?
  • • If so, could you provide a copy of this policy?
  • • As an ICGLR member state, do you have specific requirements for the rules associated with data management and sharing?
  • • If yes, could you please provide these requirements in writing?


Appendix 2: Relevant documentation to this consultancy

The following documents are available for review and analysis:

  • • ICGLR RDBMF Transfer Procedures Draft 2016-10-28
  • • Data sharing pilot Field mission report 2016-10-24
  • • Market Analysis Report 2016-11-07
  • • ICGLR Regional Certification Mechanism Manual - 2nd Edition.