Are you a person of compassion? An advocate for justice? Someone who stands up for the rights of the vulnerable and speaks out for the marginalized, the exploited and the forgotten? Do you believe in our calling as Christians to welcome the least of these and love our neighbor?
If you answered ‘yes’, to any of the above, World Relief, and millions of people around the world need you.
At this pivotal moment in time, we are rapidly expanding and growing our team to meet the increasing needs of our world. We are looking for people who want to use their gifts and talents to make a real and tangible difference in our world and the lives of the suffering.
If you’re looking for a purpose-driven career in which you can grow your talents, while also standing up for the rights of the vulnerable, we want you to join us today.
JOB DESCRIPTION:
Job Title: Director of Finance and Operations
Work location:Bujumbura office
Reports To: Country Director
ORGANIZATION SUMMARY:
World Relief is a global Christian humanitarian organization that is fighting for change that lasts, right in the U.S. and across the globe. We bring sustainable solutions to the world’s greatest problems – disasters, extreme poverty, violence, oppression, and mass displacement. The organization is approximately 75 years old and has worked in over 100 countries around the world since its founding.
In the United States, we come alongside local churches, community organizations and hundreds of individual volunteers to support newly arriving refugee and other immigrant families. Today, we are proud to partner with over 6,000 local churches, and 95,000 volunteers globally to bring hope, healing and transformation to the most vulnerable.
KEY AREAS OF ACCOUNTABILITY
As a member of the Management Team, contribute to:
Strategic planning: development, implementation and monitoring and review of the overall strategy, cascade of that strategy into functional/operational strategies or plans; engagement of staff in strategy implementation through performance management; annual, mid-term and quarterly strategy implementation reviews; nurture, develop and sustain effective relationships with other management members.
Development of an organisational culture that reflects WRB’s values, promotes accountability and high performance, and enables staff to deliver outstanding results for beneficiaries and donors.
Planning and Budgeting
Management/administration of Country Office resources and its sub-offices including (a) the formulation of country work programme and resource allocation, (b) providing effective support and guidance during planning and allocation exercises; (c) monitoring implementation of donor agreements and resource utilization
Oversee the finance function in the Country Office, including planning and budgeting, financial accounting, financial control, financial systems, and reporting
Develop annual budget and ensure that budgeted activities match with detailed implementation plans
Develop plans to meet funding and programming needs (includes diversification of funding resources)
Undertake budget revisions and realignment to match the changes that have taken place
Identify and effectively manage all key financial risks related to delivering programmes
Manage financial aspects of budget development for new proposals
Fulfil all financial reporting requirements for internal and external stakeholders
Ensure that effective systems are put in place, and regularly reviewed, to allow adequate financial management and control over assets, funds, equipment, property, and facilities
Ensure appropriate and adequate emergency finance and grants procedures are detailed in the Country Office Emergency Preparedness Plan in order to enable rapid scale up
Ensure sub-offices receive adequate support to operate efficient accounting systems, including timely receipt of monthly budget variance analysis, timely answers to queries and scheduling tasks and deadlines.
Financial Accounting, Reporting, and Control
Manage the Country Office financial systems and provide monthly updates on budget variance analysis
Ensure systems are in place for the control of all assets, funds, equipment, property, and facilities
Ensure that effective systems are put in place, and regularly reviewed, to allow adequate financial management and control including:
Annual accounts and tax statement preparation;
Accounting and management information systems;
Financial procedures during emergency responses, including meeting all relevant responsibilities in the Rules and Principles for Emergency Response;
Expenditure procedures, especially around procurement;
Documentation of all controls and procedures;
Monitor accurate and timely submission of financial reports and attachments to members, donors and government regulatory agencies
Coordinate submission of audit reports, respond to findings and recommend resolutions or action plans
Lead and participate in the development of finance policies and procedures to be able to maintain a well-financially controlled environment in both development and emergency contexts
Monitor completion of financial reports for grants/contracts. Ensure proper accounting and closing of books upon receipt of completed reports and documents from various sub-offices
Provide guidance to finance and non-finance staff and coordinate efforts to ensure
compliance with donor requirements
Treasury Management
Ensure organisation treasury management policies are complied with local laws and donors
Estimate funds request on a timely basis to ensure resources are in place for carrying project activities
Cash and cash flow management and control in particular gain/losses on currency exchange;
Ensure Country Office treasury operations are adequately managed to keep adequate liquidity
Monitor fiscal exchange policies and update local policies accordingly
Availability of funds for sub-offices and the Country Office
Audit
Keep track of statutory and donor specific audit requirements and initiate them on time.
Lead in managing audit process with External Auditors ensuring smooth audit and provison of
required documents
Ensure proper archiving of records and adherence to Month End and Year End procedures for purposes of audit preparedness
Plan and conduct internal audits with coordination of the Internal Auditor
Participate in Audit Entry and Exit for WRB and implement recommendations before the next audit.
Implement audit recommendations from various audits and maintain a tracker of all audit queries
Grants management
Provide strategic support within the SMT on all aspects of award management including award contracting, donor compliance and pipeline management
Support the development and implementation of the Country Office funding strategy, making recommendations and flagging issues to the SMT as appropriate.
Ensure accurate and up to date information on the award portfolio is readily available to SMT
Ensure the CO has a clear framework for master budget development, cost allocation, monitoring of award budgets, phasing and forecasting, in particular ensuring alignment between the master budget and funding tracker
Donor compliance
Ensure all donor requirements are met and there is a complete audit trail of the implementation and reporting for all awards.
Ensure that key contributing staff has a clear understanding of donor requirements and expectations at the agreement, kick off, implementation, amendment, reporting, close out and audit stage of grants.
Ensure that key processes are in place so that formats, eligibility, compliance, reporting, receive optimum attention at the various stages of the grant life cycle with a view of securing donor satisfaction.
Ensure potential issues and amendment requests are flagged promptly to donors. This may include developing business cases where donor waiver/derogation requests need to be more thoroughly articulated or negotiated.
Work with internal and external auditors as necessary.
Reporting
Prepare monthly and annual financial analytical reports
Provide monthly budget versus actuals reports to all budget holders and ensure formulation and resolution of interventions to minimise budget versus actuals variances
Ensure monthly budget versus actuals adjustments are posted timely
Highlight variances, provide analyses and recommend resolution or reallocation of resources
Ensure accurate and timely submission of financial reports as per donor requirement
Human resources and administration
Ensure effective employee lifecycle and administrative products and services namely strategic human capital management, resourcing, early integration and development, performance management, learning and development, talent management, remuneration and benefits management, change/project management, employee relations, health, safety, security and welfare, estate/property management, front office operations for all WRB Offices.
Supply chain management
Manage the procurement of programmatic and non-programmatic goods and services
Ensure procurement of goods and services in accordance within timescales set and agreed with budget holders to support programmes
Provide technical and strategic support in supply chain to ensure “value for money”.
Develop, implement and review procurement strategy and policies and manage and drive best practices and operational efficiencies for the benefit of the Institute.
Ensure monthly supply chain management reports, trackers, analysis are prepared to support strategic objectives
Support managers in implementing polices and processes on matters related to buying, sourcing, transport/fleet management, asset management, facilities management, systems development, risk management, warehousing and distribution of supplies.
Asset management
Ensure that the office asset register in well maintained
Ensure that all assets have been issued a unique identification number and tracked on a central Asset Register s
Ensure regular updating of the asset register whenever transfers, disposal, changes in condition and procurement take place with details of that transfer, disposal etc.
Coordinate a full physical verification of asset register at least once a year to verify that assets are in place and in good condition.
Warehousing
Ensure effective control and documentation of all incoming and outgoing stock.
Ensure proper arrangements for receiving and dispatching commodities
Ensure that regular stock reconciliation is carried out and any discrepancies are properly investigated and reported to the budget holders
Ensure that timely capture of all incoming and outgoing stock targeted for beneficiary distributions and program use
ICT systems management
Ensure provision of IT support, network operations, security, capacity building and delivery of technologies.
Ensure development and implementation of ICT annual plan and standard operating procedures in ICT services;
Ensure the design and implementation of a disaster recovery plan with emphasis on data storage, security and backup services.
Ensure innovation to make IT an enabler for the achievement of WRB’s strategic priorities
Ensure timely and value for money IT related purchases;
Staff management
Manage the corporate services team; define expectations, provide leadership and technical support as needed, and evaluate direct reports regularly
Ensure the recruitment, training, and promotion of staff as appropriate and ensure availability of appropriate professional development opportunities for staff
Manage the performance of all staff in finance and administration through:
Effective use of the performance management system including establishment of measureable objectives, periodic reviews and fair and unbiased evaluations;
Coaching, mentoring and other developmental opportunities;
Recognition and rewards for outstanding performance;
Documentation of performance that is less than satisfactory, with appropriate performance
improvements/ work plans
EXPERIENCE AND SKILLS
7 years at manager level; or 4 years at manager level and 3 years at senior manager level in a busy organisation in finance, grants and administrative services management
Solid project management skills related to institutional development
Excellent understanding of business and financial planning including strategic modelling
Excellent analytical skills – ability to analyse complex financial data and design and produce effective management information
Excellent understanding of financial systems and procedures and experience with major donors such as USAID, ECHO, DFID, UNICEF, GIZ, WFP and Private Foundations etc.
Knowledge of IT system management
Excellent experience of computerised accounts packages, Excel, PowerPoint and Word
Experience in ICT Management and/or support. Familiar with all the day-to-day aspects of managing IT needs of an organisation: familiarity with Windows and MS Office Products, LAN/WAN infrastructures; Windows based network and servers; antivirus software for workstations and servers etc.
In-depth knowledge of human resources management and employee relations;
Proven and significant experience in procurement and contract management, including an ability to review procurement demands and trends, and to develop procurement strategies
Experience with strategic sourcing, developing category strategies and running tenders
Progressive responsibility in administrative services or programme support operations
Strong organizational and management skills including problem solving;
Strong business acumen and the ability to contribute to strategic decisions
Occupational Health, Safety and Welfare
The role holder is required to carry out the duties in accordance with WRB’s Occupational Health, Safety and Welfare policies and procedures.
Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
BEHAVIOURS (Values in Practice)
• The Example of Jesus
• The Local Church
• Values People
• Excellence and Continuous Improvement
• Empowerment
• Partnership with others
• A person prayer
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
● While performing the duties of this job, the employee is required to have ordinary ambulatory skills sufficient to visit other locations
● The ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-15 pounds.
● Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard, operate equipment and read application information.
● The employee frequently is required to sit, reach with hands and arms, talk and hear.
WORK ENVIRONMENT:
● General office setting, hybrid work environment, or fully remote.
● Great lengths of time working on computer, reading from computer screen, entering information, standing at copier or fax machine, and some time on the phone or in skype meetings may be required.
● Year-end archiving activities involve repeated lifting and bending.
● Physical, emotional and intellectual demands
● Equipment used: Employee computer (desktop or laptop), printer, and copier.
● All of the above duties and responsibilities are essential job functions subject to reasonable accommodation. All job requirements listed indicate the minimum level of knowledge, skills and/or ability deemed necessary to perform the job proficiently. This job description is not to be construed as an exhaustive statement of duties, responsibilities or requirements. Individuals may be required to perform any other job-related instructions as requested by their supervisor, subject to reasonable accommodation. This position description is not all-inclusive and is always under review.
We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.
For World Relief staff, strong commitment to the mission, vision, and values of World Relief is essential, and Christian faith is a prerequisite for employment, based upon United States federal guidelines provided in Title VII of the Civil Rights Act of 1964.
Legal Background in the United States
World Relief is both an equal opportunity employer and a faith-based religious organization. This means that we conduct hiring without regard to race, color, ancestry, national origin, citizenship, age, sex, marital status, parental status, membership in any labor organization, political ideology, or disability of an otherwise qualified individual. The status of World Relief as an equal opportunity employer does not prevent the organization from hiring staff based on their religious beliefs, so that all staff share the same religious commitment.
Pursuant to the Civil Rights Act of 1964, Section 702 (42 U.S.C. 2000e 1(a) World Relief has the right to, and does, hire only candidates who agree with World Relief’s Statement of Faith.
If you are interest for the current Job Vacancy, please send your application letter, CV, a copy of your certified degree, and a letter of recommendation from your spiritual leader as well as two references of your previous employers. You can either send the documents through the Human Resource at wrbhr@wr.org or bring them at World Relief Burundi office in Rohero 1, QINSS # 16. The deadline for application is February 15, 2023 at 4 pm.
Qualified female and people living with disabilities candidates are highly encouraged to apply.
Note: World Relief reserves the right to cancel the offer before, during and after the recruitment process.
