Help a Child is a Christian, international relief and development organization, founded in 1968 in the Netherlands and operating in Burundi since 2009. Help a Child provides a future for children in need, their family and their entire community. By empowering vulnerable communities, we help them to change their own living conditions and opportunities in a sustainable way. Help a Child works in areas with a high incidence of poverty or in places where children and families are extra vulnerable due to disasters or (imminent) conflicts. Help a Child develops innovative programs, for example about youth & work, child development and the transition of relief help towards sustainable development. We work together with various Dutch, international and local partners. Help a Child works across India, Kenya, Malawi, Burundi, Rwanda, DRC, Uganda and South Sudan.

For more information, please visit www.helpachild.org

Position:

Help a Child Burundi is currently recruiting a Finance and Administrative Assistant to assist the Finance Manager by managing the day-to-day operations of the Finance Department, responsible for Cash processing and record keeping of the day-to-day transactions in accordance with Help a Child Burundi policies and procedures. Specific responsibilities are as follows. The successful candidate will demonstrate a high degree of integrity, transparency and honest behaviour, understanding of both finance, administrative and procurement policies in Burundi.

Responsibilities

To assist the Finance Manager in ensuring that timely and accurate payments are made.

Prepare all payments and make sure that they are properly coded and supported with relevant necessary documents.

Ensure accuracy and completeness of payment documents in compliance to Help a Child Burundi and specific donor policies and procedures.

Ensure completeness of supporting documents in all respect which includes authenticity of signatures, cross-checking attendance sheets and verifying payments made to service providers, beneficiaries and stakeholders.

Coordinate with Help a Child Burundi team for advance issuance and there is timely adjustment of advances, field trips and training documentation.

Posting all vouchers into transaction spreadsheet on daily basis for review by the Finance Manager. Ensure that all information in the spreadsheet is correct and complete.

Processing of petty cash transactions on daily basis. Ensure petty cash is replenished on time to meet daily cash needs. Carry out cash count as per the Help a Child Burundi policy and schedule. Document the cash count sheets for records.

Ensure all the financial documents are properly filed & tagged.

‘Paid' stamping of all the invoices and related documents before filing.

Assist Finance Manager in monthly bank & account reconciliation.

Ensure timely preparation of tax & deposit into bank.

Visit Bank for necessary collection & submission of financial documents.

Photocopies & scanning of all necessary documents/Instrument.

Perform any other task assign by the line manager.

Requirements

This is an extraordinary opportunity for an individual with entry level experience in Finance, Administration and Logistics to be part of our organisation. Specific requirements include:

Have a least a bachelor's degree in Business administration, finance or other relevant field.

Have experience in financial, knowledge of subrecipient procedures and project management including procurement, budgeting, accounting and grand management as part of the overall project.

Have at least 1-2 years of experience in financial and administrative management of local or international projects and demonstrate knowledge in Help a Child financial management procedures and management systems.

Ability to wrote and review reports.

Excellent interpersonal and communication skills in French and English.

Proficiency in computer tools and relevant software.

Have a perfect commend of French and a good knowledge of English.

Ability to adhere to Help a Child's Christian Core Values

Desirables

Familiarity with HaC a Child Burundi's intervention strategies and UN Agencies Financial reporting.

We offer

We offer a financial package commensurate with qualifications and experience based on Help a Child Burundi salary benchmark. You will be offered a fixed term contract for the first year with a probation period of 3 months.

Salary

Interested candidates are kindly invited to send a cover letter and resume (both in English) before 20th of March 2021 through this link. In your cover letter, please reflect on your motivation for wanting to become part of the Help a Child organization. This includes a reflection on Help a Child being a child centred and Christian organization.

For more information, please contact Mr. Clement Nkubizi, Country Program Director at info@hacburundi.org. An (e-)assessment will be part of the recruitment process.

This post will have contact with children and young people. The candidate that will be hired will be required to sign and adhere to the Help a Child Protection Policy. Recruitment is subject to successful completion of all applicable background checks, including criminal record checks.

Application deadline

04 April 2021 23:59