| Job Title: |
Finance, Admin and HR Officer |
Reports to
Group Financial Analyst |
| Department/Directorate: |
Admin |
Direct Reports
None |
| Section/Unit: |
Finance, Admin and HR |
| Job Purpose: |
| To execute daily financial processing, reconciliations, and operational accounting tasks for the project, ensuring accurate capture of financial transactions. The finance and admin officer supports the day-to-day administrative functions of the project, including Human Resources (payroll preparation), financial administration (petty cash and banking), and integrity of financial data used for reporting and business decision-making. |
| Key Responsibilities and Job Dimensions |
| Key Responsibilities |
Financial Processing & Administration
- Process invoices, payment vouchers, staff reimbursement claims, petty cash and corporate expense accounting.
- Maintain and reconcile the Company Petty Cash fund.
Maintain records for changes in payroll arising from changes in temporary workers and updating payroll excel sheet
- Liaise with local suppliers and manage relationships with relationship managers at local banks to ensure smooth transactions.
Reporting & Coordination:
- Prepare and submit monthly expenditure reports to the Head Office that include petty cash reports, bank reconciliation statements, and supplier outstanding lists
- Prepare and submit monthly payroll excel sheet that includes changes that have arisen in that month
- Coordinate directly with the Project Manager to identify upcoming financial requirements.
- Alert the Head Office in a timely manner regarding funding needs to ensure uninterrupted site operations.
Reconciliations & Control Assurance
- Perform reconciliations for bank accounts, receivable and payable r accounts, staff advances
- Investigate reconciliation variances and escalate anomalies in a timely manner.
Compliance & Audit
- Prepare supporting schedules and documents for tax filings, statutory submissions, and internal/external audits.
- Maintain orderly, secure financial documentation in line with audit and compliance standards.
Human Resources & Payroll:
- Maintain accurate records of labour attendance and overtime hours.
- Prepare the monthly payroll, to enable the consultant to ensure precise calculations for PAYE (Pay As You Earn) and INSS (Social Security) in compliance with Burundi labour laws.
- Grievances recording and escalation to the human resource manager to ease management of employee requirements.
|
| Decision Making/ Job Influence |
- Executes routine accounting decisions within set accounting and control frameworks.
|
| Working Conditions |
- Office-based but closely integrated with operations, technology and agent management teams.
- High-volume, fast-paced transaction environment requiring precision and attention to detail.
- Extended working hours during reconciliations, audits, and reporting periods.
|
| Job Competencies (Knowledge, Experience and Attributes / Skills). |
| Academic Qualifications |
- Bachelor’s degree in Accounting, Finance, Business Administration, Commerce or related field.
|
| Professional Qualifications / Membership to professional bodies |
- Professional accounting or financial management certification – CPA/ACCA is an added advantage.
|
| Previous relevant work experience required |
- At least 1-year transactional accounting experience. Prior professional experience in administration or operations is required.
- Excellent written and verbal communication skills in English are required. Proficiency in Kirundi and/or French is essential for dealing with local authorities and workforce.
- Experience in a construction or project environment is preferred.
|
| Functional Skills: |
Behavioural Competencies/Attributes: |
- Solid understanding of basic accounting principles
- Strong reconciliation and ledger accuracy
- ERP and spreadsheet proficiency (Excel, google sheets, pivot tables, lookups)
- Documentation discipline and audit readiness
|
- High integrity, confidentiality, and ethical conduct
- Strong attention to detail and accuracy
- Reliable, organised, and deadline-driven
- Problem-solving mindset with willingness to learn
- Team-oriented, proactive communication
- Resilience in high-volume, deadline-sensitive environment
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