FINANCE KEY  AREAS OF ACCOUNTABILITY : 

• Checks and makes cash and bank payments in line with SCI policies;
  
• Managing petty cash on daily basis and conduct petty cash count daily/weekly and monthly;
• Data entry of VAT Claims for Rwanda Revenue Authority Refund on monthly basis;
• Register all approved transactions into GLACOS/AGRESSO on a weekly basis;
• Facilitate external audits by providing all required information to the auditors;
• Assign paid stamp to all payment sheets on a monthly basis;
• Maintain and update the field office payment documents hard copies filing system;
• Ensure all payment vouchers are scanned and methodically filed quarterly in the online shared drive within 30 working days after the end of the last month of a quarter;
• Facilitate external audits by providing all required information to the auditors;
• As staff of humanitarian emergency field office, the role holder may work outside the normal working hours;
• Perform any duty as requested by his/her line manager.

Responsibility for resources:

Ensure that the cash and cash equivalents and financial records are safeguarded and utilized in the intended manner.

Finance role Performances Indicators

• Timely payment of all requests 
  
• Timely and accurate data entry in GLACOS/AGRESSO
• Maintenance of proper and accurate financial records
• Timely VAT Claim

Key Areas of Accountability

General Administration:

• Co-ordinate and monitor usage of water and Electricity, by ensuring that equipment’s are working well and promptly report any malfunctions/repairs needed, and supplies replenished promptly.
  
• Ensure the front desk is always kept presentable and ensure external guests are promptly attended to. 
• Receive SCI staff visiting and provide workspaces and  supplies as maybe required
• Co-ordinate and monitor usage of all office equipment & supplies by ensuring they are working well and promptly reporting any malfunctions/repairs needed/changes to be made as they arise.
• support during events , booking venue/ and ensuring action points are shared in good time
• Disseminate formal communications to staff as directed Manager
• Take minutes of general staff meeting as directed Manager, track actions and key dates
• Carry out the filing of relevant materials and documents
• Supervises cleaners to ensure office premises are well maintained, and entrances locked after working hours
• Ensure required cleaning items are always available
• Ensure field office has sufficient supplies (consumables, stationery & equipment etc)
• Perform other duties and responsibilities as assigned by Line Manager
• Ensure that Temporary workers,  manpower and other services providers invoices are promptly processed and paid in a timely manner in accordance with SCI internal rules 
• Ensure compliance with Save the Children Quality Standards, Global policies and Guidelines.

Store Management:

• Assist in managing stationery items and consumable stores effectively and efficiently
  

Travel Arrangement:

• Support in coordinating requests from team members/visiting staff for hotel booking.
• Liaise with the required hotel facilities to find the best options available and ensure value for money

Working contacts:

• Internal: Regular liaison with various teams in the CO and other field  offices
  
• External: Contact with visitors, hotels, travel companies etc

Administration role Performances Indicators

• Water and and Electricity are always available and equipment well maintained
  
• Hygiene and cleaning items always available
• Premises and environs are clean and well maintained
• Stationaries and other utilities are always available.

About Us

The Organization

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. We are working towards three breakthroughs in how the world treats children by 2030:

• · No child dies from preventable causes before their 5th birthday
• · All children learn from a quality basic education and that,
• · Violence against children is no longer tolerated
• 
  

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

Application Information:

Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at www.savethechildren.net/jobs We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.