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Organisation Internationale pour les Migrations: Human Resources Assistant (3 Positions)

Human Resources Assistant (3 Positions)
Organisation Internationale pour les Migrations

oimbujumbura@iom.int +25.72 22 32 45 https://www.iom.int/countries/buru…

Vacancy Notice
Open to National Internal and External Candidates

Position Title: Human Resources Assistant (3 Positions)
Duty Station: Bujumbura, Burundi
Classification: General Service- G5
Vacancy number: VN- 2021_BI10_01 HR Assistant
Type of Appointment: One Year Fixed Term, with possibility of extension
Estimated Start Date: As soon as possible
Closing Date: January 21, 2021

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and
non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Organizational Context and scope:

The Human Resources Department undertakes a support function in the operational and programming activities of the IOM Burundi Office. The department’s functional activities include implementing human resources management policies to support the Mission’s strategy and the organization’s structure through the recruitment, retention, evaluation, and professional development of competent and motivated staff, maintaining conditions of service, benefits and entitlements and ensuring adherence to the established Unified Staff Regulations and Rules and related policy instructions and guidelines.

Context:

Under the overall supervision of the Chief of Mission and the direct supervision of the Human Resources Officer (HRO), the incumbent’s responsibilities will include the following.

FUNCTIONS/RESPONSIBILITIES:

1. In Coordination with the HRO, Head of unit/department, independently handle recruitment process for all national positions.
2. Share Post Descriptions (PD) and organizational chart with PAC for PD rating.
3. Ensure proper recording and accuracy of entries related to PAs data’s additions/deductions/advances, overtime, hiring, contract extension, annual step increase, promotions, change in position, change in departments, change in personnel data, etc. entitlement / benefit (Medical Service Plan, UNJSPF, Family allowances) and ensure and monitor granting of benefits for staff dependents (MPS, Child/spouse allowance).
4. Ensure and update data integrity and process HR related actions related to Staff Evaluation System, Personnel Administration and Time Management for national staff.
5. Coordinate with PAC HIM for EoD, PME, Exit clearance and MSP admission for national staff and their official dependents.
6. In coordination with HRO and the Head of Unit/Department, ensure timely renewal of all types of contracts and personnel actions in PRISM for national staff including Non staff.
7. Prepare and submit separation process to PAC for clearance.
8. Follow up for the timely completion of the SES in line with Organizational deadlines.
9. As per the organization’s rules, maintain personnel filing for all staff as well as file confidential documents.
10. Monitor and update staff’s leave records with accuracy such as timekeeping (Annual Leave, certified/uncertified sick leave, maternity/paternity leave, Check computation of overtime) for national staff.
11. Track, maintain and update staff data/statistics.
12. Support in the preparation and delivery of trainings for national staff.
13. Support in the payroll processing, Simulation, Calculation, PY Posting.
14. In coordination with Finance Unit, process RFP for staff/non staff.
15. Provide induction orientation on entitlements, the policies, and procedures of the organization.
16. Maintain visa expiration sheet for international staff and ensure for timely renewal.
17. In Coordination with PAC prepare timely non-renewal or non-extension notices for national staff when required.
18. Prepare letters, such as letter for visa, entry authorization, letter for bank account.
19. Maintained TA logbook.
20. Perform such other duties as may be assigned.

Required competencies.

The incumbent is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Education;

• University degree or Higher in Human Resources, Business Administration, or a related field from an accredited academic institution with 3 years of relevant professional experience; or
• High School/Certificate in the above fields with 5 years of relevant professional experience.

Experience:

• Strong interpersonal and intercultural skills with proven ability to work effectively and harmoniously with a team of colleagues.
• Prior experience in usage of HR Information Systems or Database required knowledge of SAP an added advantage.
• Solid computer skills, including proficiency in MS Office Packages (Office, excel, Power point, outlook) internet and E-mail.
• Able to work independently under pressure, able to maintain accuracy, paying attention to details, meeting deadlines and working with minimal supervision.

Languages

▪ Required: French, English, and Kirundi (Written and Spoken)

Notes;

The appointment is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation.

How to apply:

Interested candidates are invited to submit their applications to jobsburundi@iom.int latest January 21, 2021, 4:30 P.M.

In order for the applications to be considered valid, IOM only accepts applications with a cover letter not more than one page specifying the motivation for application, addressed to the Chief of Mission, International Organization for Migration (IOM) and with a subject line “VN- 2021_BI10_01 HR Assistant.

All applications should include a functional e-mail address, contact numbers, and detailed curriculum vitae (CV).

Female candidates are strongly encouraged to apply.

Please note only shortlisted candidates will be contacted.

Posting period: From 08 January to 21 January 2021.

esoko | Organisation Internationale pour les Migrations

Organisation Internationale pour les Migrations (ONG)

oimbujumbura@iom.int +25.72 22 32 45
https://www.iom.int/countries/burundi
UNHCR Office, 1 avenue du Large, Bujumbura, Burundi

Burundi has been an IOM Member State since 2007. In 2010, Burundi and IOM signed a cooperation agreement that led to the establishment of an IOM Mission in Burundi.

The mission works closely with the Government of Burundi in implementing the core migration-related challenges in the country. The Organization’s current main activities in Burundi are related to: 

Refugee resettlement and reintegration. IOM works in close collaboration with the United Nations High Commissioner for Refugees (UNHCR) in Burundi to make the refugee resettlement to third countries a reality and as least arduous as possible. While UNHCR is responsible for ensuring the protection of refugees, IOM facilitates their movement to third countries.

Refugee assistance. Since 2002 to date, approximately half a million refugees were registered by UNHCR to return to Burundi from different countries. In addition, the country still has an estimated 100,000 IDPs. While a significant number of refugees have been assisted to return – which now poses an additional challenge to the country – there have been efforts to ensure that the Burundian Diaspora is increasingly engaged in the ongoing socio-economic and political processes in the country, and specifically in the current global and regional dialogue processes on migration and …

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