Special Vacancy Notice
Open to National Internal and External Candidates
Position Title : Logistics Assistant
Duty Station : Bujumbura, Burundi
Classification : General Service- G4
Vacancy number : SVN_ 2022_BI10_14 Logistics Assistant
Type of Appointment : Special Short-Term contract – 6 months with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 12 May 2022
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works
closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting
humane and orderly migration for the benefit of all. It does so by providing services and advice to governments
and migrants.
IOM is committed to a diverse and inclusive environment. Internal and external candidates
are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are
considered as first-tier candidates. Female candidates are strongly encouraged to apply.
Organizational Context and Scope:
Under the overall supervision of the Chief of Mission, and the direct supervision of the Procurement &
Logistics Officer, the incumbent is responsible for handling procurement activities for the IOM Burundi
mission. In particular, the incumbent will be responsible for the following tasks:
FUNCTIONS/RESPONSIBILITIES:
1. In close coordination with the Procurement unit, Support the overall warehousing administration,
receiving the goods from vendors/transporters and verify the quantity/quality to confirm all meets the
same specifications have been ordered, including updating the warehouse records and database,
handing over the goods to the operations whenever required.
2. Provide regular update on the warehouse inventory records upon completing for each activity and
submit the updated warehouse inventory report to Procurement/Logistics Officer on weekly basis.
3. Ensure all the original shipping documents are well received in case of receiving new arrival
shipments like, packing lists, waybills, bills of lading and the shipping invoices.
4. Obtain the duly authorization from Logistics/Procurement Officer or his/her designated officer in case
of releasing/issuing any of the warehouse items to any individual and/or unit within the mission.
5. Ensure compliance to asset inventory policy and ensure that all newly purchased assets are registered
through SAP.
6. Maintain an updated asset movement/transfer assigned to staff members. Sign off separation
clearances for assets of departing staff members/consultants, including maintain an updated
7. Loss/damage of asset. Ask staff member to prepare Asset Loss/Damage Form accordingly
8. Conduct regular check/reconcile asset physically with the data generated from SAP, ensure assets are
labeled and update SAP asset data accordingly, perform disposal process of asset (bidding, handing
over of asset, scrapping) and the retirement process in the system.
9. Ensure that all assets assigned to staff are supported by appropriate Asset Assignment Form (AAF)
10. Update SAP asset data in line with actual asset movement and changes. Each movement/changes
should be reflected in updated AAF and recorded in the system in timely manner.
11. Coordinate with CAS-Asset Management in Manila on any asset management matters. Obtain
approval for Asset Disposal Form (ADF) from IOM Management and CAS-Asset Management for all
broken/sold/donated assets.
12. Maintain records of all asset transactions (creation, assignment, transfer, handover, and retirement),
ensuring that an efficient filing system for records regarding assets are in place (e.g. assets quotations,
AAF, AHF, ADF, other reports/HQ approvals etc.)
13. In conjunction with verification team, assist in providing asset data for the verification (e.g.
ZASSETLIST, AAF), coordinate with sub offices prior to the verification process, and reconcile the
result of all verification reports.
14. Perform other related duties as may be assigned by Program Manager/Supervisor
Education and Experience:
• Bachelor’s degree in Purchasing and Supplies Management or a combination of relevant training
and practical experience with two (2) years minimum experience with progressively responsible
professional work in managing procurement and logistics operations.
• High School Diploma in Purchasing and Supplies Management or a combination of relevant
training and practical experience with (4) years minimum experience with progressively
responsible professional work in managing procurement and logistics operations.
• Demonstrated ability of working effectively and harmoniously with colleagues from varied culture
and professional backgrounds in order to achieve desired goals.
• Analytical, communication, interpersonal and advocacy skills, sensitive to and awareness of the local
development, good knowledge of computer management and applications, experience in using
SAP/PRISM system is desirable. Good knowledge of the geography and culture of Burundi.
Languages
• Fluency in English and French is required (oral and written).
Required competencies
The incumbent is expected to demonstrate the following values and competencies:
Values
• Inclusion and respect for diversity respects and promotes individual and cultural differences;
encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintain high ethical standards and acts in a manner consistent with
organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent, and committed manner
and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioral indicators level 1
• Teamwork: develops and promotes effective collaboration within and across units to achieve
shared goals and optimize results.
• Delivering results produces and delivers quality results in a service-oriented and timely manner.
Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge continuously seeks to learn, share knowledge, and innovate.
• Accountability: takes ownership for achieving the organization’s priorities and assumes
responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication. Explains complex
matters in an informative, inspiring, and motivational way.
How to apply:
Interested candidates are invited to submit their applications to
jobsburundi@iom.int latest 12 May 2022,
In order for the applications to be considered valid, IOM only accepts applications with a cover letter not more
than one page specifying the motivation for application, addressed to the Chief of Mission, International
Organization for Migration (IOM) and with a subject line “SVN_ 2022_BI10_14 Logistics Assistant G-4”
All applications should include a functional e-mail address, mobile numbers, copies of diploma and any other
certificate, copy of national ID card and detailed Curriculum Vitae (CV).
Note: only shortlisted candidates will be contacted.
NO FEE: The International Organization for Migration (IOM) does not charge a fee at any stage of the
recruitment process (application, interview meeting, process, or training). IOM does not concern itself with
information on applicants’ bank details.
Posting period: From 29.04.2022 to 12.05.2022
