Time

Role Dimension / Major Activities

End Results Expected

40%

1. Activity and Output Monitoring

• Orient and Build project staff capacity on monitoring tools, monitoring and Evaluation (M&E) database, M&E plan, Indicator Tracking Table, Detailed Implementation Plan (DIP), project logframe, budget and the overall project design.

• Regularly (monthly) review the project monitoring data, financial report, against the DIP and Budget to ensure quality implementation.

• Consolidate data from partners and update the overall project M&E database, ensuring accuracy, completeness and consistency.

• Build project staff capacity on output monitoring.

• Analyze the monitoring data (activity and output level) and establish trends and progress of implementation; and inform relevant project staff for decision making and actions

• Participate in the development of project reports (monthly, quarterly, semiannual, annual, etc. as per project requirement) ensuring very high quality

• Build all project staff in identification and documentation of change stories, using quality multi-media

• Develop regular project newsletters highlighting significant changes/ impact stories and lessons and share with managers on a quarterly basis.

• Update project monitoring data on Horizon 3- World Vision’s information management system

1. Project Learning and Reflection

• Co-facilitate project reflection and planning meetings and document emerging lessons and issues and document emerging lessons and issues

• Lead outcome monitoring using Lot Quality Assurance Sampling (When/ if required by the project)

• Work with project staff to prepare for, and present evidence of change to all World Vision International Burundi staff during the Evidence Day. Participate to National Office (NO) reporting requirements (e.g. Child Wellbeing Reporting

Project monitoring tools used, activities well implemented and excellent reporting

Documented success stories, impact, and quality reports

30%

Baseline & Evaluation

• Develop Baseline/ Evaluation ToRs

• Lead Baseline and Evaluations as Survey Team Leader

• Develop (or review if done by consultant) baseline and evaluation reports; and make the necessary improvements.

• Develop Fact sheet of baseline and evaluation findings and share with Managers and project staff

• Update outcome M&E database

• Monitor the implementation of baseline and evaluation recommendations and update the managers and project staff.

Excellent baseline and evaluation reports

20%

Risk Management

• Participate in the development of project Ministry Wide Risk Assessment Project (MWRAP) ensuring all DME risks are adequately identified.

• Keep an updated MWRAP, ensure all risk controls are in place, and manage the risks and report on a quarterly basis.

• Build project staff capacity on context monitoring and risks identification and reporting

• Keep the project issues log, monitor their management and report to the manager on a monthly basis.

• Develop and project quality checklist, and undertake regular field visits to review implementation quality against the checklist; and develop a report including action plan for improvement.

• Work with other project staff to set up a community accountability and Feedback mechanism

• Perform other duties that may be assigned for the overall good of the National Office

Risks alleviated throughout the project

10%

Staff Management

• Prepare, sign and submit annual performance agreement based the Job Description

• Develop Weekly and Monthly Management Reports, articulating achievements, challenges, next month’s priorities and needed support

• Review self-annual performance alongside the coordinators on a timely manner and ensure the documents are submitted to People and Culture department within the stipulated timelines

Collaborated relations and conducive operating environment