VACANCY NOTICE

Open to Internal and External Candidates

Closing Date                                    :      5 December 2022

Established in 1951, IOM is a Related Organization of the United Nations and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

The International Organization for Migration (IOM) is committed to the principle that humane and orderly migration benefits migrants and society. As the leading international organization for migration, IOM acts with its partners in the international community to assist in meeting the growing operational challenges of migration management; advance understanding of migration issues; encourage social and economic development through migration and uphold the human dignity and well-being of migrants.

Under the overall supervision of the Chief of Mission, in close coordination with the Procurement and Logistics Officer, and with the direct supervision of the Head of MHAC, the incumbent is responsible for managing pharmaceutical stocks and ensuring prompt and accurate for stock keeping of the Pharmacy and maintaining accurate data and information. The candidate will assist with logistics for equipment and consumable transport in the Pharmacy.

Core Functions / Responsibilities:

1. Ensure strict adherence to fraud prevention measures in all aspects of work performed for refugees/migrants.
2. Receive and verify Pharmacy Stock Requests forms for dispatch to the relevant Ensure that PIMs & IMS are regularly updated detailing incoming and outgoing stocks.
3. Generate and submit weekly and monthly stock reports in a timely to the Head of MHAC, Head of Nurses and Procurement & Logistics Officer.
4. In coordination with the Head of Nurses and Head of MHAC, Measure and evaluate stock activity levels for re-ordering purposes. Ensure that stock levels are above the stock contingency levels at all times.
5. Assist in identifying risks in managing stocks, and report to the Head of MHAC and Procurement and Logistics officer with possible mitigation measures to be implemented.
6. Serve as the focal point, in coordination with the Head of Nurses in terms of planning of stock replenishments and movement of stocks.
7. Conduct cyclical stock counts for inventory Ensure regular stock-taking is conducted including preparation of physical and theoretical reports.
8. Monitoring of stock levels and expiry dates in all storage locations
9. Implement and control systems for stock control. Capture stock transfers, consumable transfers.
10. Report in advance on stocks that are expiring within 3-6 months to the Head of MHAC for appropriate actions to be taken.
11. Report on all damaged stocks, loss of stocks, and overage of stocks to the Head of MHAC, and Procurement & Logistics officer with clear justifications for appropriate actions to be Ensure disposal of stocks are coordinated with the Head of MHAC, COM, Procurement & Logistics officer, RO-MHD.
12. Ensure that the Pharmacy is well maintained in terms of cleanliness and accessibility. Ensure that the cold room and freezers are regularly monitored to ensure that stocks are maintained on approved temperature control guidance.
13. File and record details of new stocks and dispatched stocks. Ensure that all files are filed and recorded keeping with IPSAS compliance
14. Maintain and update PIMs & IMS databases for Burundi Mission
15. Coordinate import/export permit acquisition for laboratory, medical, pharmaceutical supplies and equipment from relevant regulatory bodies.
16. Suggests improvements on improving stock management.
17. Perform other related duties as may be assigned by Program Manager/Supervisor.

Required Qualifications and Experience Education

• Bachelor’s degree in Pharmacy.
• Valid registration with Pharmacy regulator in Burundi.
• Secondary school diploma from an accredited educational institution
• International Business Administration qualification an advantage

Experience

• Three years’ experience in Pharmacy practice.
• At least 3 years’ experience in handling drugs and vaccines in international organizations, NGOs or pharmaceutical companies will be an added advantage.
• Experience in supply chain management or additional training in International Business Administration will be an advantage.
• Experience in programs of Access, Excel, Microsoft Office
• Knowledge of programming is an advantage
• Good writing skill desirable
• Good knowledge of IOM procurement management systems a plus
• Analytical, communication, interpersonal and advocacy skills, sensitive to and awareness of the local development, good knowledge of computer management and applications, experience in using Microsoft Office tools.
• Demonstrated ability of working effectively and harmoniously with colleagues from varied culture and professional backgrounds in order to achieve desired goals.

Languages

• French and English are required.
• Knowledge of Swahili is an advantage

REQUIRED VALUES AND COMPETENCIES

The incumbent is expected to demonstrate the following values and competencies:

Technical

• Delivers on set objectives in hardship situations;
• Effectively coordinates actions with other implementing partners;
• Works effectively with local authorities, stakeholders, beneficiaries, and the broader community to advance country office or regional objectives.

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion & respect for diversity: Respects and promotes individual and cultural Encourages diversity and inclusion wherever possible.
• Integrity & transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service oriented and timely Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

The appointment is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

How to apply:

Interested candidates are invited to submit their applications to jobsburundi@iom.int latest 05 December 2022.

In order for the applications to be considered valid, IOM only accepts applications with a cover letter not more than one page specifying the motivation for application, addressed to the Chief of Mission, International Organization for Migration (IOM) and with a subject line “VN_2022_BI10_14 Pharmaceutical Supply Chain Assistant”

All applications should include a functional e-mail address, mobile numbers, copy of national ID card and detailed Curriculum Vitae (CV).

Only shortlisted applicants will be contacted.