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TENDER NOTICE


PREQUALIFICATION OF VENDORS FOR SUPPLY OF GOODS, SERVICES AND WORKS for 2026 - 2028


TUBURA

 Procurement  Department  - Burundi -

Tel: +(257) 62 691 677, +(257) 64 27 21 45

E-mail address: bi.quotations@oneacrefund.org

Website: www.oneacrefund.org


CLOSING DATE:

24th February, 2026 10:00 a.m.




1. Description of the Organisation

One Acre Fund (OAF) - Tubura, International Non-Governmental Organization duly constituted and authorized under the laws of the Republic of Burundi whose main offices are located in Burundi, Muramvya Centre, P.O. Box 33 Muramvya. Launched in Burundi in 2012, One Acre Fund offers a comprehensive suite of credit services, providing quality seeds and fertilizers to remote areas where farmers live, financing agricultural inputs, training farmers in agricultural techniques, and teaching them how to minimize post-harvest losses and maximize market prices. As of 2025, One Acre Fund operates in 5 provinces of our area of action namely Gitega (Bugendana, Gishubi, Gitega, Nyabihanga, Mwaro, Kiganda, Muramvya, Karusi, Shombo); Butanyerera (Muhanga, Matongo, Kiremba, Tangara, Kayanza, Ngozi, Kirundo); Buhumuza (Butaganzwa, Nyabitsinda, Muyinga, Butihinda, Ruyigi, Cankuzo, Gisuru, Gisagara); Bujumbura (Isare) and Burunga (Matana). We serve approximately more than 485,000 households.

OAF invites all interested and eligible firms to express their interest in prequalification under various categories in accordance with the mandate of One Acre fund’s global supply chains requirements to onboard reputable suppliers in her vendor catalogue.


2. Objective

a. The purpose of this tender is to identify, evaluate, and register companies that are legally established and authorized to operate in the territory of the Republic of Burundi, with a view to their inclusion in the supplier database of One Acre Fund – Tubura.

b. Participation in this tender is open to any company that has the technical, financial, and administrative capacities required to provide goods, services and works, according to the nature of potential future orders.

c. Companies with unfavorable past records with One Acre Fund – Tubura or other organizations, particularly regarding quality, adherence to deadlines, contractual compliance, or overall performance, will not be considered.

d. ⚠️ This call does not constitute a contractual commitment. Its sole purpose is to preselect and register qualified companies for potential future collaboration, based on the needs of the organization.


3. Bid submission procedure

The Duly filled prequalification bids including required documentation as detailed under eligibility requirements, in a sealed envelope clearly marked with the Lot Number and Procurement Category will be submitted on the 24th February 2026 at 10:00 AM.


LOT NO:PROCUREMENT CATEGORY
OAF/01/2026GENERAL STATIONARY AND OFFICE SUPPLIES
OAF/02/2026PRINTING AND BRANDING
OAF/03/2026SUPPLY OF PRINTERS, REPAIRS AND ACCESSORIES
OAF/04/2026COMPUTER HARDWARE, SOFTWARE, CONSUMABLES AND REPAIRS
OAF/05/2026BUILDING/ CONSTRUCTION MATERIALS, EQUIPMENT AND MAINTENANCE
OAF/06/2026FOOD ITEMS
OAF/07/2026CLEANING MATERIALS AND TOOLS
OAF/08/2026FURNITURE AND FITTINGS (for all provinces)
OAF/09/2026CLOTHING ITEMS (Kitenge, T- Shirts, curtains etc)
OAF/10/2026PROTECTIVE GEAR AND CLOTHING
OAF/11/2026TAXI SERVICES
OAF/12/2026LONG HAULAGE TRANSPORTATION SERVICES (GOODS AND FUEL)
OAF/14/2026HOTEL AND CATERING SERVICES (for all provinces)
OAF/15/2026TELECOMMUNICATION, MEDIA AND ADVERTISING SERVICES
OAF/16/2026AGRICULTURAL MATERIAL (Crop Storage; Harvest Drying Sheet- Linyi Shengde Plastic)
OAF/18/2026SEEDS AND PLANTS
OAF/19/2026TREE SEEDLINGS
OAF/20/2026SEED TESTING SERVICES
OAF/21/2026SOIL TESTING SERVICES
OAF/22/2026WEIGHING SCALES AND CALIBRATION
OAF/23/2026SOLAR EQUIPMENT
OAF/24/2026WASTE MANAGEMENT (GARBAGE COLLECTION)
OAF/25/2026SUPPLY OF DRINKING WATER

4. Eligibility Criteria

Companies expressing interest must demonstrate and submit the following compliance documents;

1. A profile of your organization detailing the following;

    • ● description of the organization,
    • ● Contact details- working Email, telephone number, physical address and location of the company,
    • ● detailed summary of the goods and/or services which your company provide,
    • ● date of establishment,
    • ● number of staff currently in your employ (include the profile of your employees),
    • ● Company organogram,
    • ● Verifiable documentary evidence of at least three (3) similar jobs for the specific lot(s) you are applying for. They must have been executed in the last five (5) years, including letters of Awards, Job Completion Certificates, records, reference letters and Photographs of the projects.
    • ● List of relevant institutional clients, including their contacts (telephone number and email addresses) for verification purposes
    • ● Number of branches which the company currently has (including the physical addresses of each branch). Also Include pictures of your office, telephone numbers, contact person, email address, company website, social media handles, etc.

2. Certificate of incorporation or registration.

3. Certified copy memorandum and articles of association.

4. Identification documents for persons or entities listed director(s).

5. Valid Trading license.

6. Tax Registration Certificate.

7. Valid Tax Clearance certificate.

8. OAF Vendor declaration form (attached).

Interested and eligible bidders may express their interest by submitting all the required documents listed under the eligibility criteria above in a sealed envelope to the above address or through the OAF procurement team via email: bi.quotations@oneacrefund.org from 26th January 2026.


5. Rights of One Acre Fund

One Acre Fund reserves the right to:

  • ● Accept or reject all or part of the submitted applications without any obligation to justify its decision;
  • ● Verify the accuracy of the information provided by applicants, including through references, site visits, or requests for additional documents;
  • ● Update, suspend, or remove a company from the supplier database in case of non-performance, non-compliance, or changes in circumstances;
  • ● Issue restricted tenders or targeted consultations to prequalified companies at a later stage, according to operational needs.


6. Submission Requirements

For both physical submission of documents to the OAF - Tubura office as well as via email submission, kindly ensure to properly label your sealed envelope or email subject line with the following description, PREQUALIFICATION OF VENDORS FOR SUPPLY OF GOODS, SERVICES AND WORKS FOR 2026 - 2028, the specific lot(s) you are interested in e.g. PREQUALIFICATION OF VENDORS FOR SUPPLY OF GOODS, SERVICES AND WORKS FOR 2026 - 2028/ OAF/01/2026


Note

Any envelope or email which is not properly titled with the specific lot(s) you are interested in being prequalified for will be rejected and not considered as compliant for this exercise.