Summary of Position:
Will oversee all aspects of procuring, receiving, and managing goods and services for the country office, while adhering to all donor and organizational rules and procedures. With the support of the Procurement & Logistics Officer, s/he will ensure the efficient coordination and management of all procurement and logistics for the FHI 360 Burundi office. This position will also be responsible for the development and revision of applicable policies, as well as training country office staff in their use.
Duties and responsibilities:
- - Manages the procurement process and inventory of items such as vehicles, medical supplies, office supplies, computer peripherals, software, furniture, publications, equipment and medical consumables
- - In close collaboration with relevant technical staff, manages recruitment of consultants
- - Works with vendors to ensure maximum value-for-money and reasonable delivery timelines.
- - Develops and implements logistics plans, budgets, and procedures. Provides reporting and reconciliation of inventories.
- - Verifies invoices for goods and services.
- - Act as liaison with finance staff to assure purchase orders are paid as due and accounts are maintained currently.
- - Trains staff on procurement and logistic procedures and policies to ensure compliance with donor and organizational rules and regulations. Provide ongoing technical support.
- - Supervise Procurement & Logistics Officer, including performance management and professional development.
- - Performs other duties as assigned.
Desired knowledge, skills, and attributes:
- Comprehensive knowledge of procurement and logistics standards and practices.
- Commitment to compliance and the highest standards of ethical behavior.
- Excellent oral and written communication skills.
- Strong critical thinking and problem-solving skills.
Minimum Requirements
- - University degree in Business Administration or related field
- - Typically requires 5-8 years of procurement and logistics management experience.
- - Articulate, professional, and able to communicate in a clear, positive manner with staff and vendors.
- - Fluency in Kirundi and French required; knowledge of English
- - Non-governmental organization (NGO) experience strongly preferred.
Typical Physical Demands:
- - Typical office environment.
- - Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
- - Ability to sit and stand for extended periods of time.
- - Ability to lift/move up to 5 lbs.
Technology to be Used:
- - Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.
Travel Requirements:
10% - 25%
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
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