About

Announcement Number:

Bujumbura-2024-021

Hiring Agency:

Embassy Bujumbura

Position Title:

Procurement Supervisor

Open Period:

07/19/2024 - 08/12/2024

Format MM/DD/YYYY

Vacancy Time Zone:

GMT+2

Series/Grade:

LE - 0801 9

Salary:

Not Specified

Work Schedule:

Full-time - 40 hours/per week

Promotion Potential:

LE-6

Duty Location(s):

2

in

Bujumbura, BY

Telework Eligible:

No

For More Info:

 HR Section

 000-000-0000

 BujumburaHR@state.gov

Overview

Hiring Path:

• Open to the public

Who May Apply/Clarification From the Agency:

All Interested applicants/All Sources

Security Clearance Required:

Public Trust - Background Investigation

Appointment Type

Permanent

Appointment Type Details:

Indefinite subject to successful completion of probationary period

Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

The work schedule for this position is Full Time (40 hours per week) 

Start date: Candidate must be able to begin working within a reasonable period of time of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position:

No

Relocation Expenses Reimbursed:

No

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Duties

The incumbent is responsible for procurement of all commodities and services for the Embassy and its associated Agencies at Post (USAID and DoD).  Commodities include but are not limited to: office furniture, equipment and supplies, household furniture appliances and equipment, vehicles, building equipment, petroleum products, Maintenance and repairs services for vehicles, building and equipment, cleaning services, technical items such as spare parts for equipment, vehicles and other specialized tools, by Purchase Orders, Contracts, Credit Card, Blanket Purchase Agreements, by Requisitioning from GSA or ALM/OPS/WLC/WDB sources or by Delivery Orders from companies with established GSA or Federal  contracts. The incumbent will be providing daily guidance and direction to (3) Procurement Agents. Incumbent serves as an incidental operator of official vehicles and meets all requirements outlined in regulations.

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Qualifications and Evaluations

Requirements:

EXPERIENCE: 

Non-Supervisory

Three years of progressively responsible experience in procurement or logistics fields is required.

Supervisory

One year of supervisory experience is required.

JOB KNOWLEDGE:  Must have good knowledge of local market practices and suppliers, pricing customs and practices. Must have full understanding of local and foreign purchase guidance and procedures.

Education Requirements:

A Bachelor's degree in Procurement, Supply Chain Management, Business Management, Logistics Management, or Accounting is required.

Evaluations:

LANGUAGE:

English: Level 4 - Fluent; written/spoken, including the ability to translate is required.

French:  Level 3 - Good working knowledge; written & spoken

Kirundi: Level 3 - Good working knowledge; written & spoken is required.

This may be tested. 

SKILLS AND ABILITIES: 

Pre-hire Skills and abilities

Must possess supervisory and management skills and abilities to organize, manage, and supervise the procurement staff and function effectively while producing work on a timely schedule. Must have strong organizational and coordinating skills to ensure a smoothly running procurement operation.  Must be able to work independently with a minimum of guidance and be able to set priorities in a frequently changing work environment.   Must understand the importance of efficient record-keeping, feedback to requesters on status of their requests and follow-through on all actions.  Level II (35 wpm) typing ability and strong computer skills required (Word Processing; Excel and Access Spreadsheets; E-Forms) Extensive use of the Internet and Intranet sites.

Must have a valid and current driver license for a car and must have possessed a valid driver's license for at least five years. Excellent customer service skills are required to develop and maintain effective, sustainable working relationships with the U.S. Mission customer base, Mission service providers and outside local vendors, landlords and companies for purposes of obtaining goods and services locally when necessary. Organizational skills are required to operate independently with limited direct supervision of day-to-day activities. Tact in dealing with local companies and businesses and persuasiveness in dealing with vendors in obtaining best pricing is required.  Numerical skills for developing contracts and obtaining best pricing are required. Good internet skills are required for researching availability of goods and best pricing. 

Post-hire Skills and Abilities

Ability to use ILMS, Ariba, Contractor Performance Assessment Rating System (CPARS) and Federal Procurement Data System (FPDS) applications is required.

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

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Benefits and Other Info

Benefits:

Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Bujumbura, Burundi may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

For the current COVID-19 Requirements please visit the following link.

HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

1. AEFM / USEFM who is a preference-eligible U.S. Veteran*

2. AEFM / USEFM

3. FS on LWOP and CS with reemployment rights **

* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given. 

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

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How to Apply

How to Apply:

All candidates must be able to obtain and hold a Public Trust clearance. 

To apply for this position click the “Submit Application” button.  For more information on how to apply visit the Mission internet site on ERA Page. 

Required Documents:

To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

All Applicants:

• Residency and/or Work Permit

• Degree (not transcript)

• Degree with transcript

• Driver’s License

• Certificate or License

Eligible Family Member Applicants:

• Copy of Sponsor's Orders/Assignment Notification (or equivalent)

• Passport copy

• DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)

• SF-50 (if applicable)

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email. 

For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission in Bujumbura