Background

BACKGROUND

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

By placing the rights of women at the center of all its efforts, UN Women leads and coordinates the efforts of the United Nations system to ensure that commitments to gender equality and gender mainstreaming translate into actions around the world. It provides strong and consistent leadership in support of member states' priorities and efforts, by establishing effective partnerships with civil society and other stakeholders.

UN Women Burundi's Strategic Note 2019-2023 aligns with UN Women's Global Strategic Plan 2018-2021, the National Development Plan 2018-2027, the National Gender Policy (PNG) and UNSC Resolution 1325 action plans for 2017-2021, UNDAF (2019-2023) and the United Nations Resilience Framework. It captures the triple mandate of UN WOMEN (Normative, Coordination and Programmatic) aimed at supporting government and partners to achieve lasting results for Gender Equality and the Empowerment of Women, building on its comparative advantages.

The strategic note prioritizes three outcomes: i) Women peace mediators and other gender equality advocates participate in conflict prevention and resolution and influence decision-making and intervention processes in a favorable environment; ii) Women, including those living in refugee and internally displaced persons camps and others in vulnerable situations, benefit from increased security and protection, physical and mental health and their fundamental rights respected under ratified regional and international instruments; iii) Women and girls participate in and benefit from socio-economic recovery activities in the context of peace and resilience building.

Hence, UN Women Burundi is structured in three main components: (1) Women Peace and Security (WPS); (2) End of Violence Against Women and Girls/Human Rights and (3) Women Economic Empowerment (WEE).

The Programme Associate works with and provides support to the members of the Programme Team in the development and implementation of effective programmes consistent with UN Women rules and regulations. The Programme Associate contributes to research, financial management, and programme implementation including providing necessary operational, administrative and programmatic support. The Programme Associate works in close collaboration with the operations, programme and projects’ staff in the Country Office and UN Women HQs as required for resolving complex finance-related issues and exchange of information.

Reporting to the Women Economic Empowerment Programme Specialist, the Programme Associate will be especially focus on the thematics of Livelihood, Economic Resilience and Recovery.

Functions

Duties and Responsibilities

• Provide administrative and logistical support to the formulation and management of programmes
• Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements;
• Provide technical guidance to the Country Office and executing agencies on routine delivery and reporting of programme supported activities and finances;
• Prepare information for the audit of programmes/ projects and support implementation of audit recommendations;
• Review programme data from programmes/ projects for the Country Office/Regional Office websites;
• Identify sources, and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers.

Provide administrative support to the financial management of the Programme Unit

• Create projects in Atlas, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
• Provide administrative support in monitoring budget preparation and the finances of programmes/projects; including the finalization of FACE forms;
• Review financial reports; prepare non-PO vouchers for development projects;
• Process payment for consultants;
• Maintain internal expenditures control system;
• Create requisitions in Atlas for development projects; register good receipts in Atlas;
• Assist in the preparation and follow up of cost-recovery bills in Atlas.

Provide administrative support to the Programme Unit

• Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
• Make travel arrangements for the Programme Team, including travel requisitions and claims;
• Prepare public information materials and briefing packets;
• Assemble briefing materials and prepare power-point and other presentations;
• Provide guidance and training to Programme Assistants as needed.

Provide administrative support to Resource Mobilization

• Prepare cost-sharing and other agreements; follow up on contributions within the Country Office resource mobilization efforts;
• Organize, compile and process information from donors, Country Office, and programme team, as inputs to various databases and documents.
• Facilitate knowledge building and knowledge sharing
  
  • Provide administrative support synthesis of lessons learnt and best practices related to programme management and finance;
  • Provide administrative support to the organization of training for the office staff and partners on programme and operations related issues.
  Competencies
  
  Key performance indicators
  
  • Timely and accurate support to events, workshops, and missions;
  • Full compliance of administrative activities with UN Women rules, regulations, policies and procedures;
  • Timely recording of overall programme unit finances;
  • Timely and accurate tracking of data for CO management and donor purposes;
  • Quality maintenance of internal systems.
  Core Values
  
  • Respect for Diversity
  • Integrity
  • Professionalism
  Core Competencies
  
  • Awareness and Sensitivity Regarding Gender Issues
  • Accountability
  • Creative Problem Solving
  • Effective Communication
  • Inclusive Collaboration
  • Stakeholder Engagement
  • Leading by Example
  Functional Competencies
  
  • Strong knowledge of programme formulation and implementation and Results Based Management
  • Strong knowledge of monitoring and evaluation, evaluation design, data collection and analysis, and reporting
  • Ability to synthesize program performance data and produce analytical reports
  • Strong analytical and report writing skills
  • Good knowledge of UN programme management systems
  • Good knowledge of Livelihood, Economic Resilience and Recovery fields
    
    
  Education & Certification
  
  Required Skills and Experience
  
  • Completion of secondary education required.
  • Bachelor’s degree in Business or Public Administration is an asset.
  Expérience
  
  • At least 6 years of progressively responsible experience in administration or programme management/support;
  • Experience in the Livelihood/Economic Resilience/Recovery areas
  • Experience in working in a computer environment using multiple office software packages;
  • Experience in supporting a team
  • Experience in the use of ATLAS is an asset
  Language requirements
  
  • Fluency in French and English is required;
  • Working Knowledge of the other UN official working language is an asset.
  Feminine candidates are encouraged.