Special Vacancy Notice
Open to National Internal and External Candidates
Position Title: Project Assistant
Duty Station: Bujumbura, Burundi
Classification: General Service Staff, Grade G-4
Vacancy number: SVN 2021_BI10_13 Project Assistant (LMHD)
Type of Appointment: Special Short Term, 6 months with possibility of extension
Estimated Start Date: As soon as possible
Closing Date: 18 October 2021
IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Organizational Context and scope:
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
Under the overall supervision of the Chief of Mission (CoM) of Burundi and the direct supervision of the LMHD Officer the successful candidate will contribute towards the implementation and success of the LMHD projects.
FUNCTIONS/RESPONSIBILITIES:
• Assist in the implementation and monitoring of project activities.
• Assist with and retrieve, compile, summarize, and present information/data on specific project topics.
• Assist with budgets; verify availability of funds; obtain necessary approval and update budget related information.
• Assist with administrative, logistic, financial, technical support including administrative coordination of project implementation, involving liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions.
• Draft status reports, identifying shortfalls in delivery and bringing them to the attention of the supervisor.
• Draft correspondence, reports, briefing notes, graphics, statistical tables, presentations, and other forms of documentation.
• Assist in organizing meetings, workshops, and training sessions.
• Respond to general information requests and inquiries; set up and maintain files/records.
• Perform other related duties as assigned.
EDUCATION AND EXPERIENCE
Education
• Secondary school diploma from an accredited educational institution and four years of relevant experience
• or;
University degree in International Relations, Social Sciences, Development Studies, Migration Studies, Human Rights, or a related field from an accredited academic institution with two years of relevant professional experience.
Experience
• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies, and non-governmental organizations;
• Experience in working with migrants, Diaspora members or associations, refugees, victims of trafficking, and other vulnerable groups; and,
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
• Prior work experience as a project assistant.
Required languages:
• Fluency in French, Kirundi is required.
• Knowledge of English is an added advantage
Framework
VALUES
• Inclusion & respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion wherever possible.
• Integrity & transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
CORE COMPETENCIES
• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: Encourages and contributes to clear and open communication and explains complex matters in an informative, inspiring and motivational way.
Notes
Internals of the Organization and NMS candidates, as well as external female candidates, will be considered as first-tier candidates. This vacancy is also open to second-tier candidates.
The appointment is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
How to apply:
Interested candidates are invited to submit their applications to
jobsburundi@iom.int latest
18 October 2021, 4:30 P.MIn order for the applications to be considered valid, IOM only accepts applications with a cover letter not more than one page specifying the motivation for application, addressed to the Chief of Mission, International Organization for Migration (IOM) and with a subject line SVN 2021_ BI10_13 Project Assistant (LMHD)
All applications should include a functional e-mail address, mobile numbers, detailed curriculum vitae (CV) and cover letter.
Female candidates are strongly encouraged to apply.
Note:
• Only shortlisted candidates will be contacted.
NO FEE: The International Organization for Migration (IOM) does not charge a fee at any stage of the recruitment process (application, interview meeting, process or training). IOM does not concern itself with information on applicants’ bank details.
Posting period: From 05 October to 18 October 2021
