Special Vacancy Notice
Open to National Internal and External Candidates

• Position Title : Project Assistant DRR (Risk Information and Information Management)
• Duty Station : Bujumbura, Burundi
• Classification : General Service- G5 Step 01
• Vacancy number : SVN_ 2020_BI10_07 Project Assistant DRR (Risk Information and IM)
• Type of Appointment : Six months, with possibility of extension
• Organizational Unit : DRR
• Direct Supervision : Programme Manager (DRR)
• Estimated Start Date : 2 July 2020
• Closing Date : 15 June 2020
  

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Organizational Context and Scope:

Burundi is regularly affected by a variety of hydro-meteorological hazards, including torrential rains and hailstorms, triggering frequent floods and landslides, and intense winds. The country is also located on the Albertine Rift, and has experienced considerable damage during past earthquake events. Large parts of the country also suffer from slower-onset hazards and environmental degradation processes, including drought, soil erosion, and a loss of freshwater resources. In order to address challenges, IOM is launching a country-wide Disaster Risk Reduction programme, focusing on three main components:

1. Identification of risks linked with key hazards in the country to inform contingency planning.
2. Strengthening of institutional mechanisms for better management and implementation of contingency plans and coordination between relevant actors, with a specific focus on provincial and municipal authorities, as well as through direct engagement of communities at risk.
3. Protection of communities through community-led hazard prevention and mitigation interventions, including structural and infrastructural strengthening and sustainable natural resources management and restoration.

Under the overall supervision of the Chief of Mission in Burundi, the direct supervision of the Programme Manager (DRR), and in close coordination with the DRR Coordinator, the selected candidate will be responsible for the following specific tasks:

FUNCTIONS/RESPONSIBILITIES:

• 1. Support strategic and operational decision-making by processing, analyzing and presenting data related to disaster Risk Information (RI), including Geographic Information Systems (GIS) and databases, and Monitoring and Evaluation (M&E) in close collaboration with the GIS/Database Project Assistant and the M&E Project Assistant.
• 2. Assist with the development of i) data collection and risks mapping tools to capture and evaluate natural disaster risks at the national and community level, ii) the development of a database to manage the information collected, as well iii) M&E tools to assess quantitative and qualitative progress against project indicators.
• 3. Provide inputs for the revision of various data collection tools and methodologies as needed and make recommendations to improve relevancy and coherence of overall data collection.
• 4. Support the training of colleagues and field staff on data collection tools, technologies and methodologies to verify, process, analyze and report data.
• 5. Assist the DRR Program Manager with the monitoring of data collection processes and data management activities by the GIS/Database Project Assistant, including data mapping, encoding, storing, processing, and analysis, in specific to aspects related to GIS, and by the M&E Project Assistant.
• 6. Perform data processing and support the Program manager for data analysis and prepare related products and reports.
• 7. Identify needs and support the creation and maintenance of interactive data visualization platforms (geo-portals, risk information portal, web maps, infographics, factsheets and dashboards).
• 8. Contribute to the execution of effective GIS and GIS related products, both for operational purpose and information sharing and dissemination.
• 9. Assist the monitoring of data compilation from the IOM Displacement Tracking Matrix (DTM), liaise with the service provider implementing the multi-hazard disaster risk assessment and other primary and secondary data in a database that will inform risk maps, in close collaboration with the GIS/Database Project Assistant.
• 10. Provide support to the service provider implementing the multi-hazard assessment and risk mapping in ensuring sustainable transfer of Risk Information portal to the Government of Burundi’s ownership.
• 11. Assist in the set up and management of project databases; collect data from project teams to track progress against key performance indicators in the project Log Frame, in close collaboration with the M&E Project Assistant.
• 12. Provide technical inputs to the DRR Programme Manager regarding maintenance and management of disaster risk information.
• 13. Coordinate closely with the IOM’s Displacement Tracking Matrix (DTM) Unit at all times.
• 14. Undertake travel to the field to support monitoring and data collection, as requested.
• 15. Perform such other duties as may be assigned.

Required competencies
The incumbent is expected to demonstrate the following values and competencies:

Values

• • Inclusion & respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion wherever possible.
• • Integrity & transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct
• • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core competencies

• • Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• • Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• • Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate
• • Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• • Communication: Encourages and contributes to clear and open communication and explains complex matters in an informative, inspiring and motivational way.

Education and Experience:

• 1. University degree in Disaster Risk Management, Geography, Social Sciences, Demography, Information Management, Geographic Information Systems, Statistics, Computer Sciences or a related field from an accredited academic institution with 3 years of relevant professional experience.
• Or;
• Higher Secondary School in Disaster Risk Management, Geography, Social Sciences, Demography, Information Management, Geographic Information Systems, Statistics, Computer Sciences or a related field from an accredited academic institution with 5 years of relevant professional experience
• 2. Demonstrated experience in Data and Information Management (IM), disaster Risk Information (RI) including Geographic Information Systems (GIS), and Monitoring and Evaluation (M&E)
• 3. With understanding of data protection issues, ability to verify, clean and process data to suggest visual products.
• 4. Broad DRR sector knowledge is required.
• 5. Excellent computer knowledge use including Microsoft Office and full proficiency to use internet and email;Infographic/Data visualization skills are an asset.
• 6. Excellent command of Database (Access, Excel) and GIS Software (ArcGIS and/or QGIS); Knowledge of Statistical (SPSS, Sphinx…), Geo-spatial (SQL), Data visualization (Tableau, Adobe Illustrator…) are advantageous.
• 7. Good knowledge of Open Data Kit (ODK) applications.
• 8. Excellent writing skills.
• 9. Excellent organizational skills including filing, and proven ability to produce quality work accurately and concisely according to set deadlines.
• 10. Good knowledge of the geography of Burundi.
• 11. Familiarity with mobile data collection technologies and GPS an advantage.
• 12. Field experience in the areas of humanitarian action or the development field is an asset.

Languages

• Required: French and English (Written and Spoken)
• Advantageous: Kirundi and/or Swahili

Notes

Internal candidates of the Organization, as well as external female candidates, will be considered as firsttier candidates. This vacancy is also open to second-tier candidates.

The appointment is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation.

How to apply:

Interested candidates are invited to submit their applications to jobsburundi@iom.int latest 15th June 2020, 4:30 P.M.

In order for the applications to be considered valid, IOM only accepts applications with a cover letter not more than one page specifying the motivation for application, addressed to the Chief of Mission, International Organization for Migration (IOM) and with a subject line “SVN_ 2020_BI10_07 Project Assistant DRR (Risk Information and Information Management)”

All applications should include a functional e-mail address, mobile numbers, copies of diploma and any other certificate, copy of national ID card and detailed Curriculum Vitae (CV).

Female candidates are strongly encouraged to apply.
Please note only shortlisted candidates will be contacted.