Request for Quotes

• Reference No.: RQ5041
• Date Published: 08/30/2024
• Due Date for Responses: 09/13/2024

General Information

Opportunity Title

Purchase of 7 laptops for new staff

Requirements

 Background and Objective

TechnoServe, Inc. was recently awarded a grant from USDA in order to provide training to coffee farmers in Burundi. This five-year Burundi Better Coffee Initiative will work across the value chain to help 60,000 coffee farming families increase their coffee incomes and climate resilience. In order to establish the company’s presence and provide for staffing arrangements, TechnoServe’s headquarters is seeking to purchase 7 laptops for the staff based in Burundi. 

This scope of work outlines the requirements and specifications for the purchase of 7 laptops for use by our organization.

Specifications: The laptops should meet the following specifications:

RAM: 16GB DDR4-SDRAM

Storage: Minimum of 256 GB SSD. 

Processor: AMD Rayzen 5 or Intel Core i7 preferred

Operating System: Windows 11 64 bits Professional pre-installed and activated

Screen Size: Can depend on the user’s preference. 

Delivery Instructions

Deliverable Acceptance Standards: 

The laptops will be inspected upon delivery to ensure that they meet the above specifications. Any laptops that do not meet the specifications will be returned to the vendor for replacement.

Requested Delivery Date

• 09/18/2024

Additional Information

Schedule/Milestones

• Anticpated Delivery date: September 15th, 2024
  
• Please stipulate your payment conditions 
  

Deliverables

•  Invoice sent on time
  
• 7 laptops delivered and meeting the specifications shared. 
  

Payment information

• Please provide your pricing
  
• Please stipulate payment method
  

Vendor Questions Accepted?

• Yes

Deadline for Questions

• 09/04/2024

Response Language

English

Attached Files

The attached files, as applicable, constitute an integral component of the solicitation document, and should be duly considered by all prospective vendors. In the event of any inconsistency between the information contained in the attached files and the main solicitation text, the provisions set forth in the solicitation text shall prevail.

• No Attached Files
  

Selection Criteria

The following criteria will be used by TechnoServe to evaluate and compare vendor responses.

Response Instructions

To ensure consideration, all responses must be submitted no later than 09/13/2024, written in English with prices stated in BIF.

All responses must:

• Contain a detailed cost with applicable taxes and other charges clearly identified.
  
• Provide requested payment terms and conditions.
• Include a contact name, email address, and telephone number.
• For quotes from a firm, provide a brief outline of the company and services offered, including the company's full legal name and address, the jurisdiction of incorporation, the full legal name and country of citizenship of the company's owners/principal officers, and the year the business was established.
• If a consortium of firms or a team of consultants submits a quote jointly, the above information should be provided for each member of the team.
• Only include attached files that are 10 MB or smaller in size. Do not include compressed (ZIP, RAR), executable, or other unusual file formats as these will be rejected.

Submit responses to: buy+RQ5041@tns.org

Note: DO NOT email your response to any employee of TechnoServe or deliver your response in hard copy to a TechnoServe office. Failing to adhere to these instructions may make your response ineligible for consideration.

Terms and Conditions

• This solicitation shall not be construed as an offer by TechnoServe.
• Responses must be submitted on or before the date indicated.
• Any quotes that are unresponsive will be summarily rejected.
• Responses to this solicitation shall be deemed binding offers and must remain valid for acceptance for no less than 90 days from the closing date of this solicitation.
• Any purchases resulting from this solicitation will be governed by TechnoServe's contractual terms and conditions, and may be subject to additional terms as required by donors funding the purchase.
• TechnoServe expressly reserves the right to accept or reject any quote or to cancel the solicitation process at any time without explanation, with no liability to any respondent.
• TechnoServe may, at its discretion, accept all or part of a respondent's offer.
• All information provided by TechnoServe in this solicitation is given in good faith; however, details are subject to change.
• TechnoServe may require respondents to enter into a non-disclosure agreement as a prerequisite for consideration.
• Respondents bear sole responsibility for all costs incurred in connection with the preparation of their response, including any third-party expenses.
• All responses shall become the property of TechnoServe.
• Respondents must fully disclose any conflicts of interest pertaining to this solicitation. Failure to comply may result in disqualification.