SPECIAL VACANCY NOTICE

Open to Internal and External Candidates

Position Title : Senior Project Assistant

SVN No : SVN_2022_BI10_32

Duty Station : Bujumbura, Burundi

Classification : General Service Category, G6

Type of Appointment : Special Short Term of 9 months with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 18 November 2022

Established in 1951, IOM is a Related Organization of the United Nations and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Under the overall supervision of the Chief of Mission (CoM) in Burundi and direct supervision of the Labour Migration & Human Development Project Manager, the successful candidate will be responsible and accountable of supporting the implementation of the FCDO RBMM program in Burundi.

Core Functions / Responsibilities:

1. Assist in the planning, coordination, implementation and monitoring of project activities.

2. Compile, summarize, analyse, and present information/data on specific project topics, highlighting noteworthy issues for the consideration of appropriate parties.

3. Support the UNCT in the implementation, follow–up and review of the GCM, for the rights and wellbeing of all migrants and migrant workers and support coherent action by the UN system in

Burundi in support of GCM implementation, while ensuring well–defined linkages with UN structures for a better migration management;

4. Monitor budget implementation and propose adjustments as necessary.

5. Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, follow–up on administrative actions, etc.

6. Prepare monthly reports for donor’s de–briefings as well as draft status reports, identifying shortfalls in delivery, bring them to the attention of the supervisor and suggest corrective measures.

7. Draft correspondence on program issues; prepare and update reports, briefing notes, graphics, statistical tables, and other forms of documentation.

8. Organize meetings, workshops, and training sessions; agendas, participants invitations, travel logistics, draft meetings minutes and reports, follow up and communication.

9. Set up and maintain archives/files/records of the program.

10. Participate in meetings and conferences; maintain effective liaison and coordination with local authorities, partners, intergovernmental and non–governmental organizations, and other stakeholders relevant to the program.

11. Provide inputs for concept papers, mappings/assessments, and reports as well as TORs and provide general support for the development of new programmatic approaches beyond March 2022.

12. Coordinate with RO V&C team on relevant activities/products

13. Liaise and coordinate FCDO programme support staff in Country Offices to ensure programmatic adherence to project timelines.

14. Perform other related duties as assigned.

Required Qualifications and Experience

Education

• School diploma with six years of relevant experience; or,

• Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with four years of relevant professional experience.

Experience

• Experience in program management, monitoring budgets and burn rates, planning, coordination, implementation and monitoring and evaluation of program activities

• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non–governmental organizations.

• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,

• Prior work experience with international humanitarian organizations, non–government or government institutions/organization in a multi–cultural setting is an advantage.

• Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.

SKILLS:

• Knowledge of planning, coordination, implementation and monitoring of program

• In depth knowledge of the broad range of migration related subject areas dealt with by the Organization; and,

• Knowledge of UN and bilateral donor programming.

• Knowledge of financial rules and regulations.

• Strong communications, writing and interpersonal skills, as well as strategic and creative thinking.

Languages

• Knowledge of Kirundi, French and English (Oral and Written)

REQUIRED VALUES AND COMPETENCIES

The incumbent is expected to demonstrate the following values and competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion & respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion wherever possible.

• Integrity & transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day–to–day challenges.

Core Competencies– behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: Produces and delivers quality results in a service oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.

• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

Notes

• Internals of the Organization and NMS candidates will be considered as first–tier candidates.

This vacancy is also open to second–tier candidates.

• The appointment is subject to funding confirmation.

• Appointment will be subject to certification that the candidate is medically fit for appointment, background check and security clearances.

How to apply:

Interested candidates are invited to submit their applications to jobsburundi@iom.int latest 18 November 2022.

In order for the applications to be considered valid, IOM only accepts applications with a cover letter not more than one page specifying the motivation for application, addressed to the Chief of Mission, International Organization for Migration (IOM) and with a subject line “SVN_2022_BI10_32 Senior Project Assistant G.6”

All applications should include a functional e–mail address, mobile numbers, copy of national ID card and detailed Curriculum Vitae (CV).

Only shortlisted applicants will be contacted.

NOTE

NO FEE:

The International Organization for Migration (IOM) does not charge a fee at any stage of the recruitment process (application, interview meeting, process or training). IOM does not concern itself with information on applicants’ bank details.