Special Vacancy Notice
Open to National Internal and External Candidates
Position Title:TRD Project Assistant
Duty Station: Gitega, Burundi
Classification: General Service Staff, Grade G-5
Vacancy number: SVN 2021_BI10_10 TRD Project Assistant
Type of Appointment: Special Short Term, 6 months with possibility of extension
Closing Date:20 September 2021
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context:
Under the overall supervision of the Chief of Mission, under the direct supervision of the Head of Sub Office and with technical supervision of the DoE Coordinator, the successful candidate will responsible and accountable for supporting the implementation and monitoring of programme activities related to community stabilization, socioeconomic reintegration and peacebuilding.
FUNCTIONS/RESPONSIBILITIES:
• Coordinate a team of staff members undertaking field activities in an assigned sub-office, including supporting staff development processes such providing training, assigning duties and giving feedback to staff members on their performance on a regular basis to facilitate high quality work and the accurate completion of field support activities;
• Draft weekly plans and reports of field activities;
• Support the implementation and management of all community stabilization, socioeconomic reintegration and peacebuilding project activities, including drafting reports;
• Conduct market assessments and needs and field assessments with host community, IDPs, refugees and returnees and select beneficiaries for activities according to the selection criteria
• Assist the TRD Officer in identifying partners and generating opportunities for joint action with NGOs, local authorities, community representatives, professional associations and private sector partners;
• Support in the drafting of MoUs and agreements with partners;
• Support in the payment and other administrative matters pertaining to the implementation of reintegration interventions;
• Contribute to implementing the integrated mechanism for data collection, information management and monitoring and evaluation for IOM’s TRD Program activities to ensure accurate and reliable data is collected, stored, and submitted in a timely manner to be further processed, in coordination with IOM managers.
• Contribute to the effective use of the designated information systems, including offline and online platforms, application tools, and other systems to manage the implementation of information
management mechanism.
• Conduct regular monitoring, evaluation and data collection as per agreed timelines of ongoing and closed field activities; and prepare activities status and progress reports, in coordination with IOM managers.
• Report progress of the activities as well as any deviations and challenges encountered during implementation to the TRD Project Officer;
• Under the close supervision of the TRD Officer, liaise as needed with other Teams and Units in IOM Burundi and with external partners such as government authorities and other UN Agencies. Provide regular feedback on work being accomplished to the TRD Officer and keep supervisors immediately informed of any issues that arise.
• Perform such other duties as may be assigned.
EDUCATION AND EXPERIENCE
Education
• University degree in Information Management, Computer Science, Media or Social Sciences or a related field with three years of relevant professional experience. Or; Completed high school degree from an accredited academic institution with five years of relevant professional experience.
Experience
• Minimum 3 years of professional experience in Reintegration, Livelihoods, Social Cohesion,
Peacebuilding or Community Stabilization projects
• Minimum 3 years of experience in Information Management and Monitoring and Evaluation
• Knowledge of the region and of the actors is a distinct advantage
• Previous experience liaising with local authorities is a distinct advantage
• Good computer skills (MS Office programs)
• Knowledge of database application and management is an advantage
• Experience in working in an international environment and/or with UN projects is highly desirable
• Excellent inter-personal, communication and leadership skills
• Flexibility, tolerance and capacity to work in a team
• Ability to perform duties as a polyvalent staff
Required languages:
• Fluency in French, Kirundi is required.
• Knowledge of English is an added advantage
Required competencies
The incumbent is expected to demonstrate the following values and competencies:
VALUES
• Inclusion & respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion wherever possible.
• Integrity & transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
CORE COMPETENCIES
• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: Encourages and contributes to clear and open communication and explains complex matters in an informative, inspiring and motivational way.
Notes
Internals of the Organization and NMS candidates, as well as external female candidates, will be considered as first-tier candidates. This vacancy is also open to second-tier candidates.
The appointment is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
How to apply:
Interested candidates are invited to submit their applications to
jobsburundi@iom.int latest
20 September 2021, 4:30 P.MIn order for the applications to be considered valid, IOM only accepts applications with a cover letter not more than one page specifying the motivation for application, addressed to the Chief of Mission, International Organization for Migration (IOM) and with a subject line SVN 2021 – BI10_10 TRD Project Assistant
All applications should include a functional e-mail address, mobile numbers, copies of diploma and any other certificate, copy of national ID card and detailed curriculum vitae (CV).
Female candidates are strongly encouraged to apply.
Note: only shortlisted candidates will be contacted.
NO FEE: The International Organization for Migration (IOM) does not charge a fee at any stage of the recruitment process (application, interview meeting, process or training). IOM does not concern itself with information on applicants’ bank details.
Posting period: From 7 September 2021 to 20 September 2021
