Special Vacancy Notice

 Open to National Internal and External Candidates

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Organizational Context and scope:

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental Partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Under the overall supervision of the Chief of Mission and the direct supervision of the Procurement and Logistics Officer, and in collaboration with other IOM colleagues, the incumbent will be responsible to manage the reception desk as well as Bujumbura Office 2 compound. In particular, the incumbent will be responsible for the following responsibilities:

Functions and Responsibilities:

1. Act as Operator primarily responsible of answering the telephone, screen and refer calls, take messages as appropriate; fill out appropriate forms in response to callers’ requests for specific information and forward to relevant departments for action.
2. Greet visitors and present a positive image of IOM; answer routine questions and provide a variety of information with regard to distributing bulletins, brochures and other project-related Provide information on IOM programmes, focal points and direct in case of programmatic response needs.
3. Mail information packets upon request; compile lists and/or tabulate cumulative data for regular or special reports; ensure IOM information materials are available for visitors; restock as necessary.
4. Receive/ record/dispatch mail and documents; maintain records and file copies of scanned, email cover page & letters.
5. Maintenance and Compound management including the building facilities.
6. Prepare Purchase Requests for all Buildings 1 to 2 and Compound related concerns/requirements.
7. Responsible for interoffice document transfers from Building 1 to Building 2 vice versa.
8. Goods received verification for all goods (in liaison with Procurement and Logistics staff)
9. Service completion verification (in liaison with Procurement and Logistics staff)
10. Supervise the cleaners
11. Perform other related duties as may be assigned by Program Manager/Supervisor

Required Education and Experience:

Education

• Bachelor’s Degree in International Studies or related field

Experience

-Three years of progressively responsible experience in the related areas.

-Experience working with UN agency, NGO’s Companies and Banks or International Organization (Essential)

-Experience in fields of Executive, Secretary

Languages

-Fluency in French and Kirundi

-Knowledge of English is an advantage

Required Values and Competencies:

The incumbent is expected to demonstrate the following values and competencies:

Values:

Inclusion & respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion wherever possible.

Integrity & transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct

Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core competencies:

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

Communication: Encourages and contributes to clear and open communication and explains complex matters in an informative, inspiring and motivational way.

Notes:

Internal candidates of the Organization, as well as external female candidates, will be considered as first-tier candidates. This vacancy is also open to second-tier candidates.

The appointment is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation.

How to apply:

Interested candidates are invited to submit their applications to jobsburundi@iom.int latest September 16th, 2022, 4:30 P.M.

In order for the applications to be considered valid, IOM only accepts applications with a cover letter not more than one page specifying the motivation for application, addressed to the Chief of Mission, International Organization for Migration (IOM)and with subject line « SVN_2022_BI10_21: Receptionist »

All applications should include a functional e-mail address, mobile numbers, copies of diploma and any other certificate, copy of national ID card and detailed curriculum vitae (CV).

Female candidates are strongly encouraged to apply.

Please note only shortlisted candidates will be contacted.

NO FEE: The International Organization for Migration (IOM) does not charge a fee at any stage of the recruitment process (application, interview meeting, process or training). IOM does not concern itself with information on applicants’ bank details.

Posting period:  From 02.09.2022 to 16.09.2022.