JOB DESCRIPTION
The Opportunity: Admin and Finance Assistant
About the Role:
The purpose of this role is to support Field Offices within the financial and Administration operation function that will enable the team to deliver efficient and compliant financial management support to the entire Burundi program.
The Admin and Finance Assistant will primarily aim to maintain cash and cheque pads in a secured safe box and replenish them as per the organization's policy. Ensure that disbursements made to partners, suppliers, and staff are initiated by an appropriate source document and authorized and approved by Budget Holders within the Scheme of Delegation. Check and ascertain the accuracy and validity of documents against SCI policies and procedures that expenditures incurred are allowable, allocable, and reasonable; ensure all payments are processed as per SCI financial guidelines, regulations, and internal financial controls relating to disbursements in an efficient and effective manner. The Admin and Finance Assistant will also provide accurate financial information by preparing, recording, and reconciling financial transaction data, verifying partner reports, and providing necessary feedback and support, maintaining bank correspondences, and filing bookkeeping and filing. The role holder will also Provide general administrative support to Field Office.
In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.
Reports to: Finance Manager
Indirect Report: N/A
Qualifications and experience
Essential
- Bachelor’s degree in financial management, accounting, business administration, or a closely related field.
- Professional qualification i.e. CPA, CA, or ACCA is an added advantage
- Computer literate (i.e., WORD, advanced Excel, Outlook, Internet Explorer, financial systems such as AGRESSO
- 2-3 years of work experience, preferably in an NGO setup.
- High levels of attention to detail and quality
- Knowledge of local laws of the country.
- Strong analytical and financial modeling skills
- Ability to liaise with a diverse range of people.
- Strong time management and organizational skills
- Ability to work under pressure and on tight deadlines.
- Commitment to Save the Children values.
Desirable
- Bachelor’s degree in financial management, accounting, business administration, or a closely related field.
- Experience within the NGO / or sector or Audit firm with financial management responsibility,
- High levels of self-motivation and initiative
CHILD SAFEGUARDING:
This position is on Child Safeguarding- Level 3: The post holder will contact children and/or young people frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs. Or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.
ANTI-HARASSMENT Policy
We are committed to ensuring a safe working environment for all those who work for us and for all those who meet our staff and representatives, including children and members of the communities with whom we work.
SCI takes a zero-tolerance approach to sexual harassment and any other conduct that is discriminatory or disrespectful to others.
We need to keep children safe, so our selection process reflects our commitment to the protection of children from abuse.
*Note that only shortlisted candidates will be contacted. *
*Disclaimer: Save the Children International does not charge any kind of fee at whichever stage of the recruitment process*
Where we Work -Where We Work | Save the Children International
ABOUT US
The Organization
We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. We are working towards three breakthroughs in how the world treats children by 2030:
- · No child dies from preventable causes before their 5th birthday
- · All children learn from a quality basic education and that,
- · Violence against children is no longer tolerated
We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.
Application Information:
Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at www.savethechildren.net/jobs We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.
