Special Vacancy Notice
Open to National Internal and External Candidates
Position Title : Finance Assistant
Duty Station : Bujumbura, Burundi
Classification : General Service- G4 (2 positions)
Vacancy number : SVN_ 2022_BI10_07 Finance Assistant
Type of Appointment : SST Special Short-Term contract – Six months with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 11 March 2022
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works
closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to
promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to
governments and migrants.
IOM is committed to a diverse and inclusive environment. Internal and external candidates are
eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered
as first-tier candidates. Female candidates are strongly encouraged to apply.
Organizational Context and Scope:
Under the overall supervision of the Chief of Mission, general guidance of the RMO / APO and Finance Officer,
and the direct supervision of Senior Finance Assistant (SFA), the incumbent will be responsible for
implementing the finance activities as follows:
FUNCTIONS/RESPONSIBILITIES:
In particular, he/she will:
1. Provide regular updates to Senior Finance Assistant on the status of all outstanding
debtors/creditors items and to ensure that they are regularly maintained and cleared.
2. Post and review accounting transactions in PRISM FI (both Accounts Payable and Receivable,
Treasury), as required and ensure that the correct WBS and General Ledger accounts has been
used and that entries are correctly captured.
3. Process payments through electronic banking system and ensure that the correct bank details
have been used and that the payments are duly authorized before payment is done.
4. Review Travel Expense Claims (TEC) and Imprest accounts and verify authenticity of the
supporting documents provided. Ensure that the computation of the TECs is in line with IOM’s
Travel Rules and Regulations.
5. Perform Monthly Bank Account reconciliations and ensure that the bank balances at the end of
the month reconcile with the PRISM FI entries.
6. Prepare and process documentation for VAT reimbursement and ensure that submission to
Burundi Revenue Authority for reimbursement is done on a regular basis. Maintain the VAT
account to clear any reimbursement received
7. Assist in entering all service fees in PRISM and ensure reconciliation is done monthly
8. Monitor and ensure billing of staff for private use of IOM assets e.g., private car usage personal
calls and ensure that recording in PRISM is done in a timely manner.
9. Perform re-allocations in PRISM FI, in close coordination with the SFA, FO and RMO and ensure
that the Project Manager has authorized the re-allocations, that the re-allocations are in line
with Donor requirements as well as FMRP and that the necessary Supporting documents have
been attached
10. Prepare request for payments as necessary and ensure that the correct supporting
documentation have been attached.
11. Maintain a filing system and ensure proper custody and tracking of financial documents i.e.,
vouchers, bank, and general correspondence, etc.
12. Assist in the Month-end-Closure of accounts and ensure that the relevant documentation has
been submitted to Regional Accounting Support in a timely manner.
13. Assist in reviewing internal controls systems and notify SFA and FO of any potential weaknesses
and suggest improvements.
14. Perform such other duties as may be assigned.
Education and Experience:
• Bachelor’s Degree in Finance, Accounting, Business Administration or any other related field with two
years’ experience; or High School Degree/Certificate with four years’ experience.
• CPA II or more will be an added advantage.
• Computer literacy including proficiency in MS Office applications.
• Knowledge of accounting systems (SAP an advantage), generally accepted accounting principles and
audit/review procedures.
• Ability to analyze and interpret source information and data; capable of designing, reviewing and revising
business processes to achieve efficiency.
• Personal commitment, efficiency, flexibility, drives for results, creative thinking, organized accurate.
• Ability to work effectively with different levels within and outside the organization and with colleagues
from varied cultures and professional backgrounds.
• Ability to draft correspondence and communicate effectively.
Languages
• Fluency in English and French is required (oral and written).
Required competencies
The incumbent is expected to demonstrate the following values and competencies:
Values
• Inclusion & respect for diversity: Respects and promotes individual and cultural differences.
Encourages diversity and inclusion wherever possible.
• Integrity & transparency: Maintains high ethical standards and acts in a manner consistent with
organizational principles/rules and standards of conduct
Professionalism: Demonstrates ability to work in a composed, competent and committed manner and
exercises careful judgment in meeting day-to-day challenges
Notes
IOM is committed to creating a diverse and inclusive environment. Both internal and external candidates can
apply for this position. For the purposes of the vacant post, internal applicants are considered first-rank
applicants.
Taking up the post is conditioned by the certification that the candidate is medically fit.
Notes
Internals of the Organization and NMS candidates will be considered as first-tier candidates. This vacancy is
also open to second-tier candidates. The appointment is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment, background
check and security clearances.
How to apply:
Interested candidates are invited to submit their applications to
jobsburundi@iom.int latest
11 March 2022,4:30 P.M.
In order for the applications to be considered valid, IOM only accepts applications with a cover letter not
more than one page specifying the motivation for application, addressed to the Chief of Mission,
International Organization for Migration (IOM) and with a subject line “SVN_ 2022_BI10_07 “Finance
Assistant”
All applications should include a functional e-mail address, mobile numbers, copies of diploma and any other
certificate, copy of national ID card and detailed Curriculum Vitae (CV).
Note: only shortlisted candidates will be contacted.
NO FEE: The International Organization for Migration (IOM) does not charge a fee at any stage of the
recruitment process (application, interview meeting, process or training). IOM does not concern itself with
information on applicants’ bank details.
Posting period: From 25.02.2022 to 11.03.2022
