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World Vision Burundi: Supply Chain Coordinator (Readvert)

Supply Chain Coordinator (Readvert)
World Vision Burundi

wvb_comms@wvi.org +257 22 215 669 https://www.wvi.org/burundi/

PURPOSE OF POSITION


To effectively manage the Supply Chain function in line with World Vision’s procedures in order to support timely implementation of World Vision Programs/Projects that will have the greatest impact on process improvement, simplification, standardization and cost containment thus ensuring the achievement of the Child Well Being Outcomes.


MAJOR RESPONSIBILITIES


% Time

Major Activities

End Results Expected

10%

Coordinate the development and implementation of a comprehensive suppliers’ database including catalogues of various products and prices and ensure that supplier appraisal is conducted on annual basis.

  1. Fast procurement process in place.

  2. Procure quality product and services with a reasonable Market Price.

10%

Prepare analysis Reports on procurement and delivery of items on a monthly basis in order to engage the customers and other stake holders

  1. Implementation of Projects Activities to be don successfully on time.

10%

Prepare bid analysis in preparation for the procurement meetings and draft contracts for review by the SCM.

  1. Procurement Meetings, Bid Analysis and Draft contract in Place on time.

  2. Items or Services to be delivered to the requestor on time.

10%

Coordinate the preparation and issuance of purchase orders to suppliers and process invoices for payments.

  1. Implementation of Projects Activities to be done successfully.

  2. WVB Suppliers to be paid on time which will make the Organization to be trusted by Suppliers.

10%

Oversee the custody of key procurement documents and ensure proper filing system in place.

  1. No loss of Procurement documents Such as Contracts with Backups, Warrants, Guarantee and Suppliers Letters

10%

Contribute to capacity building of supply chain management function and field staff on supply chain

  1. Fasting the Procurement process and getting Quality product and services on time manner.

5%

Support the SCM in the development of master procurement plan for the National Office.

  1. Master Procurement Plan to be in Place by 30th September.

  2. Procurement performance Improve, the five rights are easily met, Right time, Right delivery place, Right price, Right

  3. Smooth operations leading to higher Savings.

  4. Competitive procurement by following the best procurement practices.

10%

Contribute to annual price surveys at NO and field and establishment of suppliers database including catalogues of various products and prices.

  1. Supplier Database and Price Catalogues be in Place on Time Manner.

  2. Smooth and Fasting the Procurement Process.

  3. Drives up competition and down prices.

5%

Contribute to supply chain risk management through identification of SCM Risk based audit risks and proactively participate in risk mitigation

  1. Acceptable Audit rating in supply chain.

  2. MWRAP template for supply chain in place and reports on progress on mitigating controls in the Risk Register in place for supply chain.

  3. See risks that are not apparent and Provide insights and support to the WVB Management.

10%

Maintain a tracking System for all approved PRFs in the system and ensure that they are analysed, processed and relevant weekly reports to the supervisor prepared in a timely manner.

  1. Lead Fasting of other remaining procurement Process i.e. (Advert, Request for quotation, Analysis of Bids done by Procurement Committee, PC Minutes, LPO, Contract and Frame Work).

  2. The Implementation of WVB Projects activities will be achieved on time with good quality

10%

Process supplier invoices for payment by attaching relevant backup documents and submit to Finance in a timely manner.

  1. Risk Management.

  2. Suppliers to be paid on time


CORE COMPETENCIES FOR STAFF

Be Safe and Resilient

I take care of my personal well-being and support others to do the same.


Build Relationships

I treat others with empathy and respect so that trust grows, and we can speak the truth with love


Learn and Develop

I create opportunities for myself and others to grow, strengthen competence and improve performance.


Partner and Collaborate

I engage and influence networks of people beyond my role to make a bigger difference than we could alone.


Deliver Results

I focus on and help achieve the things that matter most, with clear evidence of my contribution.


Be Accountable

I exercise wise stewardship, showing sound judgment and integrity in the decisions and choices I make.


Improve and Innovate

I seek and discover new and better ways of doing things, solve problems and turn ideas into action.


Embrace Change

I approach change and the opportunities it offers with openness and courage, and I encourage others to do the same


KNOWLEDGE, SKILLS AND ABILITIES

  • Bachelor’s Degree in Business Administration, Purchasing and Supply or related degree, Chartered Institute of Purchasing and Supply or any other recognized professional institute;
  • Over 3 years’ experience in leading a Humanitarian Logistics and Supply Chain Department
  • Experience in Procurement, supplies, warehousing and Logistics

Preferred Skills, Knowledge and Experience:

  • Ability to relate with internal and external customers
  • People Management and performance monitoring
  • Contract and Supplier Management
  • Logistics, Transport, Distribution and Warehousing Management
  • Government and tax policies regarding procurement supplies
  • Planning and Analytical Skills


Work Environment:

  • Work environment: Field based
  • Travel: Domestic/international travel is required.


How to apply:

Should you wish to apply for this position, please go to http://careers.wvi.org/job-opportunities-in-burundi. If this is your first time applying online via the World Vision International careers website, you will need to register an account along with your application details. This site will provide you with additional functionality, such as saved searches and email alerts. Registration requires minimal information to create your account. Further details will be collected during the application process. All applicants must apply using our online application system, CVs received via email or standard post will NOT be considered.


In case you face challenges applying through the online system, please call HR department for support. The closing date for submission of applications (Updated and signed CV, motivation letter, certificates of service, and Certified Degrees) is August 12, 2021. No late applications will be accepted.


Important Note:

  • World Vision Burundi does neither use employment agencies nor does it charge money for recruitment, interviews or medical checks.
  • As a child focused organization, World Vision is committed to the protection of children and does not employ staff whose background is not suitable for working with children.
  • Although all applications will be considered on their individual merit, suitably qualified women are especially encouraged to apply.


esoko | World Vision Burundi

World Vision Burundi (ONG)

wvb_comms@wvi.org +257 22 215 669
https://www.wvi.org/burundi/
Quartier Rohero I Avenue d'Italie n° 3 B.P. 1606 Bujumbura Burundi

Historique

World Vision travaille au Burundi depuis plus de cinq décennies.

Les équipes de World Vision ont commencé à travailler au Burundi en 1963. Leurs opérations se sont arrêtées vers la fin des années 1980 mais ont repris en 1993, en réponse aux besoins humanitaires pressants provoqués par les troubles civils généralisés. En 1995, ils ouvert leur bureau à Bujumbura.

Au cours des 30 dernières années, leur travail, qui consistait à fournir des secours d'urgence, est passé d'investir dans des programmes de développement à long terme.

Actuellement, leur personnel et leurs programmes apportent espoir et aide aux enfants et aux communautés à travers le pays grâce à un large éventail de projets intégrés et holistiques. Ils travaillent avec ceux qui sont les plus vulnérables - les pauvres et les opprimés - sans distinction de religion, de race, d’origine ethnique ou de sexe.

À ce jour, World Vision apporte espoir et assistance à plus de 1 000 000 enfants (dont plus de 40 000 sont des enfants parrainés) et à leurs communautés dans le cadre de 18 programmes de développement régional (ADP) chaque année. Leurs programmes visent à garantir que les enfants et leurs communautés ont accès à une eau salubre, …

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